Senior Executive Assistant

Senior Executive Assistant role at ClioOverviewClio is a global leader transforming the legal experience for all by bettering the lives of legal professionals and increasing access to justice. We are seeking a Senior Executive Assistant to work closely with our senior leadership and executive teams, providing administrative assistance and operational support. This role is for an entrepreneurial individual with a customer service mindset and exceptional administrative, coordination, and communication skills. This person needs to be based out of Vancouver or Toronto and will be in person 2-3 times per week.What you\'ll work onContribute to the planning, organization, and execution of special projects, including high-profile international events and key organizational initiativesOversee and manage schedules, appointments, and travel arrangements for the Senior Leadership TeamCoordinate team events, support community-building, and handle logistical tasksManage group-wide meetings and agendas, take notes, and track action items for the Senior Leadership TeamReview, route, and respond to incoming email correspondence and organizational requests on behalf of the Senior Leadership TeamOrganize, track, and reconcile professional finances and expensesCoordinate communications and liaise directly with external partners, vendors, and clientsCreate and maintain internal documentation, knowledge management, and communications for the Executive Assistant teamMaintain a high degree of trust and integrity around the protection of confidentialityAct as an exemplar of Clio’s values and culture, serving as an ambassador for the Senior Leadership Team both internally and externallyWhat you may have10+ years of experience as an executive assistant or in a role providing administrative coordination in a professional settingExposure to senior leaders, business strategy, and decision-makingHigh degree of trust and integrity around the protection of confidentialityCollaborative and self-starter mindset with a bias to actionFlawless written and verbal communication skills, even under pressureStrong interpersonal skills and capacity to develop high levels of trustAbility to multi-task with excellent time managementImpeccable attention to detailResourceful and able to work independently with a deadline-oriented mindsetProficiency in Mac operating environments, Google Suite, Slack, Asana and ConcurComfort with new technologies and toolsProfessionalism, emotional intelligence, and trustWhat you will find hereCompensation is a key component of Clio’s Total Rewards Program. We provide fair and competitive pay practices and a high-performing culture. Highlights include:Competitive, equitable salary with comprehensive health benefits, dental, and visionHybrid work environment with in-office expectations for local Clions (Vancouver, Calgary, Toronto, and Dublin) at least 2 days per week on Anchor DaysFlexible time off policy with an encouraged 20 days off per year$2000 annual counseling benefitRRSP matching and RESP contributionsClioversary recognition program with special acknowledgement at 3, 5, 7, and 10 yearsThe full salary range for this role is CAD 96,900 to 114,000 to 131,100. Salary bands may differ by location and currency; benefit offerings may vary by location. We aim to hire candidates within the minimum to midpoint of the full range, with some adjustments for internal equity and performance.Salary and equity notesWe may apply separate salary bands for other regions based on local currency. Final offer amounts depend on individual experience and skillset.Diversity, Inclusion, Belonging and Equity (DIBE) & AccessibilityOur team shows up as their authentic selves and is united by our mission. We are dedicated to diversity, equity, and inclusion, building an environment where teams feel included, valued, and enabled to do their best work from anywhere. We believe different perspectives, skills, backgrounds, and experiences drive performance and innovation. We are committed to equal employment and encourage candidates from all backgrounds to apply. Clio provides accessibility accommodations during the recruitment process. If you require any accommodations, please let us know and we will work with you to meet your needs.Learn more about our culture at clio.com/careersDisclaimer: We only communicate with candidates through official @clio.com email addresses.Seniority levelMid-Senior levelEmployment typeFull-timeJob functionAdministrativeIndustries: Software Development and IT Services and IT ConsultingReferrals increase your chances of interviewing at Clio. #J-18808-Ljbffr