Contract Administrator

Join to apply for the Contract Administrator role at Halton Region Halton Region is committed to fostering a diverse, inclusive, and equitable workplace that reflects the communities we serve. We value, welcome and respect the unique perspectives and contributions of all individuals. We encourage applications from Indigenous Peoples (First Nation, Métis, Inuit), Black and racialized persons, persons with disabilities, women, and members of the 2SLGBTQ+ community. Accommodations are available at any point upon request for candidates participating in the selection process. Over the next 10 years, the Region will be investing over $5 billion in transportation, water and wastewater infrastructure. We are committed to delivering high‑quality infrastructure for the residents, businesses and visitors to Halton Region, and are looking for dedicated, forward‑thinking and enthusiastic individuals to join our Public Works team. This position is eligible for our Hybrid Work Program. Job Summary Reporting to the Supervisor, Program Support , the Contract Administrator will support the successful delivery of services by preparing, reviewing, and administering Halton Region’s service contracts and outline agreements. The role involves ensuring contractual compliance, optimizing vendor relationships, and supporting project delivery through effective contract lifecycle management. Duties & Responsibilities Draft, review, and administer service contracts and outline agreements. Translate business needs into contract specifications in collaboration with service area representatives. Ensure service contracts are executed on time and maintained throughout their lifecycle. Act as main point of accountability for contract performance, administration and resolution of contractual matters. Ensure requirements of all permits, approvals, agreements are complied with. Review invoices from vendors, validate work and initiate payment process. Drive continuous improvement in service contracts by implementing lessons learned. Prepare and manage documentation related to contract changes and conduct analysis of vendor submissions for changes and claims. Prepare reports on contractor performance and maintain contract files. Develop, prepare, review, and interpret construction contracts across all phases of capital projects. Maintain, revise, and update standard contract templates and request for proposal documents. Provide expert guidance on contract administration supporting successful capital project delivery and compliance with procurement and legal frameworks. Lead coordination of program‑level claims. Collaborate with procurement teams to support request for proposals and tendering processes for service contracts. Liaise with vendors and service providers to ensure timely delivery and compliance with service contract terms. Monitor service contract performance and ensure adherence to legal, regulatory, and safety standards. Identify and mitigate contractual risks and raise issues as needed. Maintain organized records of contracts, amendments, and correspondence. Prepare regular reports on contract status, performance metrics, and financial tracking. Conduct unit cost analysis and maintain unit cost database. Compile lessons learned for future improvements in service contracts and delivery. Work closely with engineering, construction, and transportation teams to align service contract deliverables with operational needs. Support internal audits and respond to inquiries related to contract administration. Skills & Qualifications Post‑secondary education in Contract Management, Engineering, or related field. Minimum of 3 years of relevant experience in a contract administration role, preferably in public infrastructure or transportation sectors. Strong understanding of procurement processes, contract law, and project management principles. Experience with Microsoft Office (Word, Excel, PowerPoint). Excellent analytical, problem‑solving, organization and time‑management skills. Excellent interpersonal, communication, facilitation, negotiation, and conflict‑management skills.Strong ability to build and maintain relationships with internal and external stakeholders. Willingness to learn and keep updated with new legislation, standards and regulatory processes. Preferred Certified Construction Contract Administrator (CCCA) designation. Knowledge of Ontario Provincial Standards, CCDC documents, construction legislation and health & safety acts. Technical understanding of road, water and wastewater infrastructure engineering and construction practices. Working & Employment Conditions Limited travel may be required; the incumbent must provide their own transportation. Current Criminal Records Check required by the first day of employment. Copy of driver’s license required by the first day of employment. Important Information About Your Application Halton Region will accommodate the needs of individuals with disabilities throughout the recruitment process. If you require accommodation, please inform the Talent Acquisition representative. Submit your application online. If you experience issues, contact HR Access at 905‑825‑6000 extension 7700. Applications will be accepted until 11:59 p.m. on the application deadline. Personal information will be used only for employment purposes. Halton Region serves more than 624,000 residents throughout Burlington, Halton Hills, Milton and Oakville. We are committed to delivering high‑quality programs and services that make Halton a great place to live and work. We engage great people who contribute to meaningful work that makes a positive difference in our community. At Halton, you will have opportunities to grow and succeed in your career and be part of a progressive, service‑focused, award‑winning employer with a diverse and inclusive work environment. #J-18808-Ljbffr