HR Administrative Assistant

Swift Clean Handyman Canada – Hybrid work Pay $55,000 – $60,000 per year Position Summary The Career Swift Clean Handyman is a dynamic non‑profit organization that offers a wide range of employment, training and HR services to job seekers and employers. Since its inception in 2019, the organization has steadily expanded its services, operating out of multiple locations to help thousands of people each year achieve employment goals. As an important member of the HR department, the HR Administrative Assistant plays a key role in delivering effective HR services that support the organization’s mission and people. This dynamic position offers the opportunity to contribute across a wide range of HR functions, including HRIS maintenance and record‑keeping, recruitment, onboarding, training and special events coordination, employee inquiries and engagement, benefits administration, health and safety, and other essential HR support activities. Job Details Pay: $55,000 - $60,000 a year Job Type: Full‑time (37.5 hours per week) Location: Canada – Hybrid work Benefits Mileage reimbursement Paid time off Vision care Dental care Life insurance Employee assistance program RRSP match Extended health care Wellness program Work from home Company events On‑site parking Responsibilities Provides administrative support for various HR‑related processes. Utilizes a variety of software and technologies to collect, organize and maintain HR records, supporting the efficient delivery of HR functions. Enters and maintains employee records and other data in the company’s HRIS (ADP Workforce Now). Collects and organizes data, and creates HR reports. Supports full‑cycle recruitment for internal positions, including preparing job postings, coordinating and administering pre‑screen assessments, and conducting reference checks. Prepares new hire employment agreement packages using established templates. Drafts letters of employment, vacation eligibility letters, salary increase letters and other HR‑related documents. Supports HR onboarding for new employees, volunteers and placement students, including HR welcome meetings, orientation on policies and procedures, and retrieval of signed documents. Assists new employees with completing payroll‑related documentation and works cross‑functionally with the Finance department to ensure timely and accurate entry of new employees into the payroll system. Provides support with employee benefits enrollments, including providing application information, assisting with form completion, communicating with insurance providers and notifying employees of approvals. Schedules and coordinates various staff training sessions, including communication with training providers and on‑site logistics. Provides key support in coordinating staff appreciation events and other special employee recognition and engagement initiatives. Coordinates health and safety training as needed for employees with external providers, completes registrations, maintains training records, and updates internal H&S listings. Performs various HR administrative functions, including creating and distributing surveys, collecting statistical information, preparing meeting materials and maintaining records. Responds to general incoming HR inquiries and directs more complex matters to the Director of HR. Supports the Director of HR in conducting workplace investigations when required, pursuant to policies and legislative requirements, including attending meetings and taking detailed notes. Attends recruitment events and other networking opportunities to promote the organization and build talent pipelines for internal positions. Performs all duties and responsibilities ethically and in accordance with the organization’s policies and procedures. Maintains strict privacy and confidentiality of all employee‑related information. Performs other relevant duties as assigned. Qualifications and Requirements Post‑secondary degree or diploma in Human Resources is highly preferred, or an equivalent combination of education and experience is required. Must have at least two years of relevant work experience in a similar HR administrative support capacity. Must possess strong technical aptitude and the ability to quickly learn, adapt to and implement new technologies and system tools. Prior experience utilizing ADP Workforce Now is considered a strong asset. Excellent analytical skills with a high level of attention to detail. Experience in preparing reports, spreadsheets and correspondence, paired with strong proficiency in Microsoft Office Suite, including MS Excel and Office365 applications. Knowledge of various legislations applicable to Ontario workplaces is considered an asset. Excellent verbal and written English communication skills, with experience developing HR‑related communications. High ethical standards, with a proven ability to maintain confidentiality and exercise tact, diplomacy and sound judgment. Understanding of the value of inclusion, diversity, equity and accessibility in the workplace. Willingness and flexibility to occasionally work outside regular business hours when needed. Demonstrated ability to remain flexible and resilient, adapting quickly to changing priorities while maintaining trust and positive working relationships. Strong work ethic with the ability to multitask while maintaining a positive and proactive attitude. How to Apply Please visit the “Join Our Team” page on our website at careerswiftcleanhandyman.com/join-our-team and select the position for which you would like to submit your application. You may complete the application form directly through our website. Qualified candidates will be contacted for an interview. No phone calls, please. Thank you for your interest in The Career Swift Clean Handyman. Application Questions What interests you the most about this opportunity? This position requires a strong technical aptitude and the ability to quickly learn, adapt to and implement new technologies and system tools. What types of software and technologies are you most familiar with from your previous roles? As outlined in the posting, this position requires the successful candidate to travel to and work on‑site at all of our company locations and other sites across the GTHA, as needed, to fulfill the scope of the role. Are you willing to meet these requirements, and do you have a valid G driver’s licence and access to a reliable vehicle? What is your annual salary expectation? #J-18808-Ljbffr