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Ottawa, Canada Gowling WLG Full timeLegal Administrative Assistant - Medical Defence Join to apply for the Legal Administrative Assistant - Medical Defence role at Gowling WLG At Gowling WLG, our commitment to excellence begins with our people. As an international law firm with offices in Canada, the U.K., Europe, the Middle East, and Asia, we’re proud to recruit and retain top talent who...
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Ottawa, Canada TDS Personnel Full timeOur client is a boutique Toronto-based law firm who represents a broad range of local, national and international clients in the real estate sector. They are seeking a Legal Assistant to support one of our lawyers with a high volume of daily administrative tasks. Responsibilities: - Filing condominium faxes and emails for the lawyer on a weekly basis -...
Legal Administrative Assistant
1 month ago
Legal Administrative Assistant - Medical Defence Join to apply for the Legal Administrative Assistant - Medical Defence role at Gowling WLG At Gowling WLG, our commitment to excellence begins with our people. As an international law firm with offices in Canada, the U.K., Europe, the Middle East, and Asia, we’re proud to recruit and retain top talent who bring energy, insight, and a singular focus on delivering exceptional experiences – for our clients and each other. We’re intentional about building a workplace that’s both high-performing and supportive, ensuring that everyone is empowered to do their best work and reach their full potential. Our culture is grounded in our shared values: Raise the Bar, Embrace Differences, and Thrive Together. These values shape how we collaborate, lead, and succeed – across teams, time zones, and career paths. Profile Working within our Advocacy group with a focus on Health Law, the Legal Administrative Assistant will be relied upon to provide a high level of professional support to one or more professionals working within a collegial team atmosphere. Responsibilities Performing full legal administrative work of a responsible and confidential nature. Organizing and expediting the flow of work through the professional's practice, initiating any follow‑up action as appropriate. Accurately preparing correspondence and legal documents with minimal direction. Using initiative and good judgment to relieve the professional of administrative detail. Preparing and organizing meeting and briefing materials for the professional. Maintaining well‑organized files in a proprietary electronic file management platform. Supporting the practice group in other administrative tasks. Transcribing and typing legal documents and correspondence. Liaising between the legal professionals and various internal and external individuals, groups and clients at all levels. Managing the professional’s calendar including travel arrangements. Any other duties as required. Qualifications Relevant post‑secondary education (such as a University degree or Administrative/Legal Administrative Assistant Diploma) coupled with a minimum of 5 years’ experience working in a professional environment (litigation experience is an asset). Ability to communicate effectively with other Firm members, with the aptitude to take care of clients’ needs in a professional and courteous manner. Superior interpersonal and relationship management skills, supported by excellent written and oral communication. Good keyboard and dictation skills are required. Positive, can‑do attitude and excellent problem‑solving skills, with the ability to overcome challenges, to work with changing priorities, and to think ‘outside the box’ when looking for solutions. Excellent software skills including a working knowledge of Microsoft Office Suite; Experience with document/records management or database applications would be an asset. Strong organizational and time‑management skills. Capacity to work independently, as well as in a team environment. Ability to produce a high quality and quantity of work product, often under tight timelines. Able to prioritize and to redefine priorities when necessary. Handle stress in a business‑like manner. Bilingualism (French/English) would be a strong asset. Benefits / Perks 100% employer‑paid health, dental, and mental health coverage, plus an annual lifestyle spending allowance Benefits coverage for Firm members and their dependents from day one 15+ vacation days and hybrid work flexibility Parental leave top‑up for 26 weeks (after 12 months of full‑time employment) Group Retirement Savings Plan with employer match Financial protection through short & long‑term disability, life, accident & critical illness insurance Employee & Family Assistance Program, guided CBT, and an internal network of 120+ trained Mental Health First Aid responders Recognition awards, appreciation events, and a supportive, collaborative work culture Perks and preferred pricing programs, referral bonuses and more Gowling WLG is dedicated to building a diverse and inclusive workplace. If you are in need of accommodation or support at any time during the recruitment process, please let us know. Seniority level: Mid‑Senior level Employment type: Full‑time Job function: Administrative | Industries: Law Practice #J-18808-Ljbffr
