Legal Administrative Assistant

4 weeks ago

Ottawa, Canada TDS Personnel Full time

Our client is a boutique Toronto-based law firm who represents a broad range of local, national and international clients in the real estate sector. They are seeking a Legal Assistant to support one of our lawyers with a high volume of daily administrative tasks.

Responsibilities:

- Filing condominium faxes and emails for the lawyer on a weekly basis
- Respond to Occupancy Requests (via email, phone and fax) for each project.
- Release and reservation releases including preparing accounting forms, cheque requisitions and
- cover letter.
- Prepare revival agreements
- Enter docket into PcLaw and prepare invoice
- Complete forms to permit estate trustee to close or assign alternative in the case of a deceased
- purchaser
- Process default and termination letters
- Provide trust ledgers to clients monthly or as requested
- Prepare Minute books
- Draft condominium documents (standard and common element)
- Use Teraview to prepare draft E-Reg Documents (By-laws, Notices, Charge/Discharges etc.), register
- certain documents and submit accounting forms for E-Reg
- Prepare checklists, requisition letters, draft closing documents/statements, order title insurance and
- prepare reporting letter and index of documents for purchase/sale transactions
- Process monthly expense reports
- Set reminders for closings or turnover dates

Qualifications:

- 2+ years in an office/administrative role
- Punctual, reliable and responsible
- Organized with strong time management skills
- Ability to multi-task and manage your time in a fast-paced environment
- Proficiency with Microsoft Office Suite (Word, Outlook and Excel)
- Experience with Teraview, PcLaw and LDD is an asset
- Experience in a law firm is an asset

TDS Personnel is an equal opportunity employer and is committed to providing employment in accordance with the Ontario Human Rights Code and the Accessibility for Ontarians with Disabilities Act. Accommodations within reason due to a disability or medical need are available on request for candidates taking part in the recruitment process.

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