Event Planner I

Work

Location:
Toronto, Ontario, Canada

Hours: 37.5

Line of Business: Sales & Customer Distribution Support

Pay Details: 59,500
- 84,000 CAD

TD is committed to providing fair and equitable compensation opportunities to all colleagues. Growth opportunities and skill development are defining features of the colleague experience at TD. Our compensation policies and practices have been designed to allow colleagues to progress through the salary range over time as they progress in their role. The base pay actually offered may vary based upon the candidate's skills and experience, job-related knowledge, geographic location, and other specific business and organizational needs.

As a candidate, you are encouraged to ask compensation related questions and have an open dialogue with your recruiter who can provide you more specific details for this role.

Job Description

The Event Planner is responsible for delivering exceptional event experiences across TD's conference venues and hospitality spaces. Acting as the primary liaison between event sponsors, conference operations, culinary teams, audiovisual providers, and external vendors, the role manages the planning and execution of a diverse portfolio of meetings, executive events, town halls, leadership forums, employee programs, client-facing experiences, and strategic corporate events. This position will also serve as the main point of contact for Office of the CEO (OCEO), Board of Directors, Senior Executive Team (SET), CEO-led, and EVP+ events, with oversight across TD Conference Centres within either Canada or the United States.

The successful candidate will lead the end-to-end event planning process, ensuring every event aligns with TD's brand standards, operational requirements, security protocols, and hospitality expectations while delivering seamless client experience.

Key Accountabilities

Event Planning & Execution

Manage the full event lifecycle from initial consultation through post-event evaluation. Develop event concepts, proposals, timelines, budgets, and logistical plans. Partner with business sponsors to understand objectives, attendee requirements, and desired event outcomes. Act on behalf of the client in coordinating with venue operations teams, on-site culinary teams, and service partners to translate event objectives into clear operational requirements and execution plans. Partner with culinary and venue teams to develop menu proposals, banquet event orders, room set-ups, service timelines, and detailed event execution instructions. Coordinate event enhancements such as gifting, entertainment, décor, specialty rentals, floral, signage, transportation, and other elevated guest experience elements as required. Coordinate multiple concurrent events across TD conference venues and hospitality spaces. Be on-site when directed for execution

Client Relationship Management

Serve as a trusted advisor to senior leaders, executive assistants, and business partners on event strategy and execution. Build strong relationships with internal clients and proactively identify opportunities to enhance the guest experience. Provide recommendations on venue selection, room configurations, catering, audiovisual solutions, décor, and event flow. Represent the client's requirements throughout the planning process, ensuring the venue, culinary, audiovisual, security, and vendor teams have accurate direction, timelines, approvals, and execution details.

Hospitality & Experience Design

Create memorable experiences that reflect TD's brand, culture, and service standards. Develop customized event concepts, menu recommendations, beverage programs, and guest experience enhancements. Coordinate executive dining, VIP experiences, leadership events, and special hospitality requirements at TD venues Identify "surprise and delight" opportunities appropriate to event objectives and audience expectations.

Vendor & Stakeholder Management

Collaborate with culinary, conferencing, workplace experience, security, facilities, and audiovisual teams as necessary Work closely with on-site culinary teams to review menu options, dietary requirements, preferences, service style, presentation standards, BEO accuracy, and day-of-event delivery expectations. Source and manage external vendors, including caterers, florists, rental companies, entertainment providers, transportation providers, and specialty suppliers. Negotiate pricing and manage vendor performance to ensure service quality and value. Lead vendor onboarding, scope alignment, quote review, purchase order coordination, insurance and compliance tracking, and service-level expectations for event-related suppliers. Manage vendor communications before, during, and after events to confirm requirements, timelines, access instructions, delivery schedules, setup needs, strike plans, and escala