Executive Assistant
2 weeks ago
Executive Assistant – Owner & COOLocation: Kingston, OntarioAbout UsWe are a leading construction developer in Ontario committed to dynamic and assertive corporate practices. We champion innovation in construction methodologies and prioritize both local and global concerns in our services to the construction and property management sectors. Embracing diversity and inclusiveness, we aim to be the premier resource in Canada.Job DescriptionWe are seeking a highly organized and resourceful Executive Assistant to provide comprehensive support to our Owner and Chief Operating Officer (COO) . The successful candidate will excel at managing complex priorities, maintaining discretion, and ensuring seamless day-to-day operations. This role requires excellent communication skills, strong judgment, and the ability to anticipate the needs of senior leadership while managing a wide range of administrative and strategic tasks.Key ResponsibilitiesExecutive SupportProvide direct administrative support to the Owner and COO, including calendar management, scheduling, and correspondence.Draft, edit, and finalize communications, reports, and presentations on behalf of executive leadership.Conduct research, compile information, and prepare briefing materials to support executive decision-making.Travel & Event CoordinationArrange detailed travel itineraries, including flights, accommodations, and ground transportation.Anticipate and address scheduling changes or travel-related issues promptly.Support the planning and execution of corporate meetings, events, and engagements.Administrative & Personal AssistanceHandle confidential matters with the highest level of professionalism and integrity.Assist with personal errands and responsibilities for the Owner and COO as required, ensuring efficiency and discretion.Serve as a trusted liaison between executive leadership and external partners, clients, and contacts.Staff & Operational SupportCoordinate with enterprise and estate staff to ensure smooth operations across business and personal commitments.Support communication and collaboration across departments to align with executive priorities.Provide leadership in fostering a positive and productive team environment.QualificationsBachelor's degree or equivalent combination of education and experience.Minimum 5 years of experience supporting executives or senior leaders.Exceptional organizational, prioritization, and time-management skills.Strong interpersonal abilities with a focus on relationship-building.Proven ability to manage sensitive information with discretion and professionalism.BenefitsKeys in Hand Program ($1,500 a month, down payment support for a home)Relocation assistanceHealth & dental coverageLife insuranceLong-term disabilityEmployee Wellness ProgramApplication ProcessQualified candidates excited to join our team as an Executive Assistant should submit a cover letter and resume outlining relevant qualifications and experiences. We thank all applicants for their interest; however, only those selected for further consideration will be contacted.
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Executive Assistant
1 week ago
Etobicoke, Ontario, Canada Staffworks L T D Full timeJob DescriptionOur client, a regulatory body located in the west end of Toronto is seeking an Executive Assistant to support the CEO.Location: Etobicoke, ON (2 days onsite, occasional 3rd day based on CEO schedule)Salary: $80,000–$85,000 + excellent benefitsStart Date: ASAPThis role is ideal for someone who thinks beyond traditional executive support — a...
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Executive Assistant to Chief Executive Officer
3 weeks ago
Southwestern Ontario, Canada Creative Beginnings Early Learning & Care Full timeExecutive Assistant to the Chief Executive Officer Full-Time | On-Site | Waterloo Region Who We Are Creative Beginnings Early Learning & Care is a long-standing, respected, non-profit organization serving children, families, and educators across Waterloo Region. Our work is grounded in care-centred pedagogy, ethical leadership, and strong relationships. We...
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Executive Assistant to Chief Executive Officer
2 weeks ago
Southwestern Ontario, Canada Creative Beginnings Early Learning & Care Full timeExecutive Assistant to the Chief Executive Officer Full-Time | On-Site | Waterloo Region Who We Are Creative Beginnings Early Learning & Care is a long-standing, respected, non-profit organization serving children, families, and educators across Waterloo Region. Our work is grounded in care-centred pedagogy, ethical leadership, and strong relationships. We...
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Executive Assistant
6 days ago
Toronto, Ontario - CAN, Canada Perseus Group Full timeExecutive Assistant & Events SupportIntroductionWe are hiring a proactive, detail‑oriented administrative professional to support our President/ CEO, while supporting the coordination of learning and development events.In this role, you will provide comprehensive administrative assistance to the President/ CEO, specifically in coordination calendars,...
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Executive Assistant
4 hours ago
Toronto, Ontario, MK X, Canada Red Nucleus Full timeJob OverviewThe Administrative Assistant provides high-level administrative support to executives, senior managers, or leadership teams. The role is critical for ensuring smooth operations and enabling executives to focus on strategic priorities. The Administrative Assistant will develop efficient processes to support the General Manager team while...
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Strategic Executive Assistant to the CEO
2 weeks ago
Southwestern Ontario, Canada Creative Beginnings Early Learning & Care Full timeA respected non-profit organization is seeking an Executive Assistant to the Chief Executive Officer to provide essential administrative support. This full-time role is based in Southwestern Ontario and requires an organized, proactive individual with strong communication skills. The successful candidate will assist in managing the CEO's calendar, support...
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Strategic Executive Assistant to the CEO
3 weeks ago
Southwestern Ontario, Canada Creative Beginnings Early Learning & Care Full timeA respected non-profit organization is seeking an Executive Assistant to the Chief Executive Officer to provide essential administrative support. This full-time role is based in Southwestern Ontario and requires an organized, proactive individual with strong communication skills. The successful candidate will assist in managing the CEO's calendar, support...
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Executive Assistant
3 weeks ago
Southwestern Ontario, Canada Wilfrid Laurier University Full timeExecutive Assistant (Finance and Administration) Department: Office of the VP Fin. and Admin. Job Type: Continuing Full-time/Part-time: Full Time (>=1249 hrs/year) Campus: Waterloo Reports to: Manager, Projects & Executive Support, Finance & Administration Employee Group: CPAG Application Deadline: January 16, 2026 Requisition ID: 10488 Wilfrid Laurier...
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Executive Assistant
1 week ago
Toronto, Ontario, MK N, Canada Northleaf Capital Partners Full timeAbout Northleaf Capital PartnersNorthleaf is a global private markets investment firm focused on mid-market companies and assets. With US$30 billion in capital commitments raised to date, Northleaf has an established, long-term track record as an investor in private equity, private credit and infrastructure globally.Northleaf's 280+ person team, located in...
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Executive Assistant
3 weeks ago
Southwestern Ontario, Canada Wilfrid Laurier University Full timeDepartment: Office of the VP Fin. and Admin. Job Type: Continuing Full-time/Part-time: Full Time (>=1249 hrs/year) Campus: Waterloo Reports to: Manager, Projects & Executive Support, Finance & Administration Employee Group: CPAG Application Deadline: January 16, 2026 Requisition ID: 10488 Wilfrid Laurier University is a leading multi-campus university that...
