Executive Assistant to Chief Executive Officer

Executive Assistant to the Chief Executive Officer Full-Time | On-Site | Waterloo Region Who We Are Creative Beginnings Early Learning & Care is a long-standing, respected, non-profit organization serving children, families, and educators across Waterloo Region. Our work is grounded in care-centred pedagogy, ethical leadership, and strong relationships. We are in a period of exciting and intentional growth — expanding programs, opening new spaces, and strengthening systems — while remaining deeply committed to quality, care, and community. The Role The Executive Assistant (EA) works in close partnership with the Chief Executive Officer, providing high-level executive, administrative, and operational support. This is a trusted and integral role that supports leadership work impacting staff, families, governance, and the future of the organization. This is not a traditional “task-only” administrative role. It is a position for someone who is thoughtful, proactive, highly organized, and able to anticipate needs while managing multiple priorities with care and professionalism. What You’ll Do Executive & Administrative Support Provide comprehensive, high-level administrative support to the CEO Manage a complex calendar, schedule meetings, and coordinate priorities Prepare agendas, briefing materials, reports, presentations, and correspondence Handle confidential information with discretion and sound judgment Governance & Leadership Support Support Board of Directors and committee work, including meeting coordination and document preparation Track action items, deadlines, and key governance priorities Assist with executive planning and organizational accountability processes Project & Operations Coordination Support special projects, organizational initiatives, and expansion-related work Track timelines, deliverables, and milestones across multiple prioritiesCoordinate with internal leaders, consultants, and external partners Communication & Relationship Support Serve as a professional, welcoming point of contact for internal and external stakeholders Support clear, thoughtful communication aligned with organizational values Help ensure smooth information flow across leadership and operational teams What We’re Looking For You bring both formal preparation and real-world experience to this role. You are someone who: Holds a recognized Executive Assistant / Executive Office Administration diploma and/or has demonstrated experience supporting senior leadership or executives Has experience managing complex calendars, competing priorities, and confidential information Is highly organized, detail-oriented, and dependable Thrives in a fast-paced environment while remaining calm and grounded Anticipates needs and takes initiative Communicates clearly, professionally, and with warmth Values discretion, trust, and professionalism Experience in a non-profit, education, or community-based organization and experience supporting Boards of Directors are strong assets. What We Offer A full-time, stable position in a growing, mission-driven organization Competitive compensation aligned with experience and qualifications Health benefits, paid time off, and wellness supports A collaborative, respectful workplace rooted in care and professionalism The opportunity to be part of meaningful organizational growth and community impact Leadership that values trust, transparency, and doing the right thing How to Apply Please submit your résumé and a brief cover letter sharing your relevant education and/or executive-level experience, and why this role — and Creative Beginnings — speaks to you. We thank all applicants for their interest. Only those selected for an interview will be contacted. #J-18808-Ljbffr