Executive Assistant
2 weeks ago
About our client: Our client is a high growth organization in the renewable energy sector, headquartered in Waterloo, Ontario. They design and deliver large scale clean energy projects across North America. The environment is professional, collaborative and fast paced, with a strong focus on practical problem solving and continuous improvement. About the role: You will support a small group of senior executives and play a key role in how they plan, communicate and deliver on their priorities. This is a hands on role that combines classic Executive Assistant responsibilities with a strong focus on improving processes and ways of working. You will be the person who keeps calendars under control, meetings on track and information flowing clearly, while also looking for better ways to organise work and reduce friction for the executives you support. Responsibilities include: Owning and managing complex calendars for multiple senior leaders, including internal and external meetings across time zones Coordinating virtual and in person meetings and ensuring the right people, information and logistics are in place Arranging travel itineraries, accommodation and ground transport in line with executive preferences Supporting inbox and priority management where needed by flagging key items and helping to keep actions moving Drafting, proofreading and formatting documents, presentations and correspondence so that everything is clear, accurate and professional Turning raw inputs such as emails, notes and spreadsheets into polished presentations and meeting materials Preparing agendas, compiling pre read material and tracking follow up actions from key meetings Helping to design and maintain effective ways of working for the executives you support, including meeting rhythms and communication flows Creating and keeping up to date simple executive reference guides that capture preferences, contacts and key information Supporting the planning and delivery of leadership meetings, customer visits and internal or external events Acting as a professional point of contact for internal and external stakeholders and handling sensitive information with discretion What we are looking for: Several years of experience in an Executive Assistant or senior administrative role supporting one or more senior leaders A strong track record managing complex calendars, travel and competing priorities. Confident use of Microsoft 365 tools, particularly Outlook, PowerPoint and Excel, and experience working in a digital, Teams based environment Someone highly organised, detail focused and dependable so that leaders trust that things are under control A proactive and forward thinking problem solver who anticipates needs and looks for better ways of doing things A low ego and adaptable team player who is comfortable adjusting their approach as the business and priorities evolve A calm and steady presence under pressure who can juggle shifting demands without losing composure or professionalism A commercially aware mindset with an interest in understanding the bigger picture and how your work supports the organisation's goals Benefits and culture: 15 days of paid vacation to start 3 days of paid bereavement leave Parental leave top up Comprehensive group health benefits plan Employer RRSP match up to 7% Hybrid working model A collaborative, professional culture in a growing renewable energy business where practical problem solving and continuous improvement are valued
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Executive Assistant
1 week ago
North York, Canada Sweets from the Earth Full timeExecutive Assistant to the Vice President **Company**: Sweets from the Earth **Location**: York University Heights **Job Type**: Full-time Here we grow again! Named one of Canada’s fastest growing companies for the 7th consecutive year, Sweets from the Earth, is looking for an Executive Assistant to join our corporate office immediately! As a proud...
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Executive Assistant
5 hours ago
North York, Canada Sweets from the Earth Full timeExecutive Assistant to the Vice President **Company**: Sweets from the Earth **Location**: York University Heights **Job Type**: Full-time Here we grow again! Named one of Canada’s fastest growing companies for the 7th consecutive year, Sweets from the Earth, is looking for an Executive Assistant to join our corporate office immediately! As a proud...
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Executive Assistant
2 weeks ago
North York, Canada Pancreatic Cancer Canada Full time**EXECUTIVE ASSISTANT** **Job Title**: Executive Assistant **Department**: Office of the CEO **Location**: Toronto/Remote **Reports to**: Chief Executive Officer **Status**: Permanent, Full-Time **Background** Pancreatic Cancer Canada (PCC) is a vibrant, progressive organization taking on the world’s toughest cancer. We know just how aggressive we...
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Executive Assistant
2 days ago
North York, Canada Bernard Betel Centre Full time**Position Summary** The Bernard Betel Centre is a vibrant, growing, active non-profit community centre for adults 55+ years. Prior to the COVID-19 pandemic, the Centre offered over 120 programs each week to 2,300 members and many more non-members including special events, courses, volunteer opportunities, Meals on Wheels and many other cultural,...
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Executive Assistant
1 week ago
North York, Canada Garage Royalty Products Inc. Full time**Executive Assistant Responsibilities**: - Preparing financial reports, memos, invoices, and other documents. - Answering phones and routing calls to the correct person or taking messages. - Handling basic bookkeeping tasks. - Filing and retrieving corporate records, documents, and reports. - Researching and conducting data to prepare documents for review...
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Executive Assistant
1 week ago
North York, Canada SafeBridge Financial Full timeExecutive Assistant to a Mortgage Broker The role: We have an immediate position open for an Executive Assistant who will be a part of the team at an ever-growing, high profile, mortgage brokerage. The Executive Assistant will the broker’s right hand person and will facilitate deals in the pipeline, communicate/liaise with with external...
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Executive Assistant
1 week ago
North York, Canada Numeris Full timeNumeris is Canada’s most trusted and authoritative source for broadcast measurement and consumer behaviour data. As well, the industry leading intelligence provider to broadcasters, advertisers, and agencies. We have been recognized for over 75 years as providing the gold standard in audience intelligence. We have great people who do exceptional work. We...
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Executive Assistant
2 days ago
North York, Canada Beauty Nut Inc Full timeAbout Us: At BeautyNut, we are passionate about helping our customers look and feel their best with high-quality, cruelty-free beauty and wellness products. As a growing company in the beauty industry, we pride ourselves on offering a curated collection of skincare, makeup, and self-care essentials. We’re looking for a motivated and organized Executive...
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Executive Assistant
1 week ago
North York, Canada Villa Charities Inc. Full timeVilla Charities Inc is currently looking for an Executive Assistant. This role reports to the CEO The Executive Assistant, Administrative Services will play a key role in advancing the organization’s strategic and operational plans by providing support to the CEO and the Executive Team; will collaborate and build strong relationships with both internal...
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Executive Assistant
2 weeks ago
North York, Canada TGA Group Full timeTGA GROUP is a family-owned and operated, one source provider of development, construction services, leasing and property management services throughout our portfolio of customers and properties. Our integrity, combined with diligence, passion and strong leadership allow us to create long term value down to the last detail. We strive to create spaces that...
