Executive Assistant to a Medical Doctor

Position

Executive Assistant to a Medical Doctor

Job Purpose

The Executive Assistant role provides comprehensive administrative and operational support to a medical professional while assisting with clinic operations during patient-facing days on days where assistance is needed. This position is well suited to a highly organized, reliable individual with strong administrative skills who is comfortable learning a unique workflow in a healthcare-adjacent environment.

This role does not require a medical or Medical Office Assistant (MOA) background. All clinic-specific tasks will be taught. We are seeking a capable executive or administrative assistant who is eager to grow into increased responsibility over time.

The position will begin part-time and will increase to up to 30 hours per week as training is completed and responsibilities expand.

Key ResponsibilitiesExecutive & Administrative Support

• Provide direct administrative support to the medical professional
• Manage phone calls, emails, and in-person inquiries professionally and efficiently
• Coordinate schedules, appointments, and administrative tasks
• Support clinic organization, workflow efficiency, and administrative projects
• Perform both remote and in-person administrative work as required
• Assist with special projects and additional responsibilities as assigned

Clinic Overview

Our Immigration Medical Clinic is a specialized healthcare facility providing medical examinations required for immigration and visa applications. Our work differs from that of a traditional medical clinic and follows specific IRCC (Immigration, Refugees and Citizenship Canada) processes and guidelines. Full training is provided, and prior medical or clinic experience is not required.

Clinic & Patient Support (Training Provided)

• Greet patients and coordinate clinic flow, including check-ins and room preparation
• Prepare files and documentation in advance of clinic days
• Manage appointment scheduling and recall systems
• Maintain electronic records accurately and confidentially
• Support patient preparation and basic clinic processes according to provided training
• Ensure patient privacy and confidentiality at all times

Note: Our clinic processes differ from those of a typical medical office. Prior medical or MOA experience is not required, and full training will be provided.

Skills & Attributes

• Strong organizational and time-management skills
• Excellent written and verbal communication
• Professional, calm, and patient-focused demeanor
• Comfortable multitasking in a structured but fast-paced environment
• Strong attention to detail and ability to follow defined processes
• Confident using computers, scheduling software, email, and Microsoft Office
• Ability to work independently and take initiative once trained

Qualifications

• High school diploma or equivalent required
• Previous experience as an executive assistant, administrative assistant, office coordinator, or similar role preferred
• No medical or MOA background required
• Willingness and ability to learn clinic-specific systems and workflows
• Valid driver's license and ability to drive to the immigration medical clinic as needed

Clinic Location

Abbotsford Immigration Medical Clinic

Employment Type & Hours

• Part-time to start, in-person / hybrid as required
• Hours will increase gradually to up to 30 hours per week as responsibilities grow

Compensation

• $19–$21 per hour, commensurate with experience

Job Types: Full-time, Part-time, Casual

Pay: $19.00-$21.00 per hour

Ability to commute/relocate:

• Abbotsford, BC V2T 1X8: reliably commute or plan to relocate before starting work (required)

Application question(s):

• Do you have any experience with Oscar Pro EMR?
• Do you speak any other languages other than English? If so, please list them.
• Do you have availability to work every Wednesday and Friday from 730 AM to 4 PM? This job will require you to work on Wednesday and Fridays each month.

Experience:

• MOA: 1 year (preferred)
• Exectutive Assistant: 1 year (preferred)

Licence/Certification:

• MOA certificate (preferred)

Location:

• Abbotsford, BC V2T 1X8 (required)

Work Location: Hybrid remote in Abbotsford, BC V2T 1X8