Onboarding Administrator

2 weeks ago

Toronto ON MW A, Canada Spectrum Health Care Full time $45,000 - $65,000 per year

Company Description

We're looking for an Onboarding Administrator who's part organizational wizard, part welcome committee, and 100% committed to making new hires feel like they've just joined the best team ever. If you love checklists, smooth processes, and turning paperwork into a warm welcome, this might be your perfect role

Your happiness and well-being are top priorities at Spectrum We offer the most competitive wages, RRSP matching, benefits, paid sick days, and more By joining Spectrum Health Care, a leader in home health care, you will be part of one of Canada's Best Managed companies and a committed member of a team of highly skilled healthcare professionals.

Job Description

  • Administrative Coordination: Manage all onboarding logistics including scheduling orientation sessions, preparing welcome materials, and maintaining onboarding checklists to ensure timely task completion.
  • Document Management: Collect, verify, and securely organize new hire documentation in compliance with data protection standards using HR systems or document platforms.
  • Record Keeping & Reporting: Maintain accurate records of onboarding activities, track progress, generate reports for HR and leadership, and archive completed files per company policy.
  • Stakeholder Engagement: Serve as the main point of contact for new hires, liaising with internal departments and hiring managers to align onboarding timelines and expectations.
  • Process Oversight: Monitor onboarding workflows, follow up on outstanding items, and escalate delays or issues to relevant stakeholders to ensure smooth execution.
  • Compliance & Continuous Improvement: Ensure onboarding practices meet legal and company standards while supporting initiatives to enhance process efficiency and quality.

Qualifications

  • 1–2 years of experience in an administrative or HR support role
  • Post-secondary education in Human Resources, Business Administration, or a related field
  • Strong organizational skills with attention to detail and accuracy in document handling
  • Strong proficiency in Microsoft Office Suite and familiarity with HRIS or document management systems

Additional Information

Spectrum Health Care is thrilled to be named one of Canada's Best Managed Companies. This award recognizes top companies across Canada for overall performance, sustained growth, strategy, capabilities and innovation, culture and commitment, and leadership. Click here to learn more about this esteemed honour.

We thank all applicants, however, only those individuals selected for interviews will be contacted.

In accordance with the Accessibility for Ontarians with Disabilities Act 2005, upon request, support will be provided for accommodations throughout the recruitment process.

If you require accommodation because of disability through the recruitment process, please contact Human Resources at ) for assistance.

Spectrum Health Care is committed to fostering, cultivating and building a culture of diversity, equity and inclusion within our organization. We strive to attract, engage and develop a workforce that reflects the diverse communities that we serve and we know a diverse workforce is key to the growth and success of our organization.

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