Project Controller

1 week ago

Montreal, Quebec, Canada ExcelGens, Inc. Full time

Project Data Management Coordinator (Document Controller)

Location:
Montreal, QC (Onsite 4 days/week)

Contract:
12-month initial contract, with strong possibility of extension

Language Requirement:
Bilingual – English & French (Spanish is an asset)

About the Role

We are seeking a highly organized Project Data Management (PDM) Coordinator / Document Controller
to support global projects and studies within a central Project Delivery function. Based in Montreal, you will deliver efficient, timely, and high-quality document management services across diverse teams, time zones, and geographies.

This is an excellent opportunity for a collaborative team player with strong stakeholder engagement skills, leadership ability, and a deep understanding of document control processes. You will also contribute to project setup, contractor onboarding, process improvements, and continuous improvement initiatives.

Key Responsibilities

Document Control & Quality

  • Ensure accurate, timely, and compliant control of all project documentation.
  • Perform quality control and verification of deliverables from contractors and engineering service providers.
  • Track, follow up and expedite pending deliverables and RFI documentation.
  • Maintain and streamline document distribution matrices and access requests.
  • Support project setup and handover planning activities.

Stakeholder Engagement & Support

  • Provide training and technical support to internal and external stakeholders.
  • Conduct ongoing system training (InEight, SharePoint) for project teams.
  • Participate in project coordination meetings and follow up on action items.
  • Role-model strong stakeholder responsiveness within 24 hours.

Team Leadership & Development

  • Onboard, coach, and support junior Document Controllers.
  • Oversee team workload and report progress to the PDM Lead.
  • Conduct fortnightly contractor check-ins and monthly CDS reviews.
  • Produce and distribute weekly expediting and status reports.

Reporting & Continuous Improvement

  • Manage reporting, data cleansing, and documentation updates with the PDM Lead.
  • Identify opportunities for process improvement and support CI initiatives.
  • Collaborate with project peers through regular face-to-face engagement.

What You Bring

  • Minimum
    5 years of experience
    in Document Control on large-scale projects.
  • Experience supervising or mentoring small to medium document control teams.
  • Strong understanding of Document Control systems, processes, and project lifecycle management.
  • Previous experience with project setup, contractor onboarding, close-out & handover.
  • Proven ability to manage suppliers, contractors, and vendor documentation.
  • Excellent communication, collaboration, and stakeholder engagement skills.
  • Ability to excel in a fast-paced environment and manage multiple priorities.
  • Proficiency in
    SharePoint, InEight, and MS Office
    .

Nice to Have

  • Document Control experience across full project lifecycle (from study to handover).
  • Experience working onsite or supporting site-based project teams.
  • Familiarity with InEight Document and advanced SharePoint functionalities.
  • Spanish language skills.

Work Arrangement

  • Full-time, 40 hours per week
    .
  • Minimum
    4 days in office
    for collaboration with project teams;
    1 day remote
    flexibility.

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