Estimator / Coordinator

Role Overview

The Estimator / Coordinator is responsible for assisting the Project manager with the full lifecycle of DSBG's luxury custom home construction projects. This includes assisting and working in conjunction with the planning, budgeting, team coordination, and quality control from pre-construction to project close-out. The Estimator / Coordinator assists with the communication between clients, architects, trades, consultants, and internal teams, helping to ensure that each project is delivered on time, within budget, and to the highest standards of excellence.

Key Responsibilities

1. Project Leadership & Strategy

• Assist with the execution of high-end residential construction projects from start to finish
• Assist with defining project objectives, timelines, and deliverables

• Align each project with DSBG's commitment to craftsmanship and quality

• Budget & Financial Oversight

• Assist and maintenance in conjunction with the Project Manager on detailed budgets and schedules

• Track actuals vs. forecast; implement corrective action when necessary
• Assist the Project Manager in reviewing and approving all project-related financials: invoices, change orders, contracts
• Assist in drafting bi-monthly Draw Requests and review with the Project Manager
• Participate in budget review with Finance, Project Manager and Ownership quarterly

• Review project financials and status in bi-weekly Level 10 (L10) meetings

• Construction & Site Management

• Assist and review the project schedule in collaboration with Project Manager and Director of Construction

• Conduct site visits and assess construction progress, when necessary
• Assist in overseeing the daily site operations, working closely with Site Managers

• Attend bi-weekly team project meetings to address coordination, issues, and workflow and take meeting minutes for the Project Manager

• Team & Vendor Coordination

• Assist in the communications with architects, designers, engineers, and trades

• Assist in the negotiations and review contracts with the Project manager in conjunction with subcontractors and suppliers
• Ensure all project stakeholders are accountable to scope, schedule, and standards

• Assist with trade performance reviews upon project completion

• Client & Stakeholder Communication

• Act as the second point of contact for clients and external stakeholders

• Review periodic project updates and maintain transparent communication
• Assist with the coordination of final inspections, client handover documentation, and warranties

• Assist & ensure project close-out and final PDI is completed within 30 days

• Risk & Compliance Management

• Review project risks and implement mitigation strategies

• Review compliance with zoning regulations, building codes, and safety protocols

• Assist with inspections and permit-related documentation

• Process Improvement & Documentation

• Assist in maintaining all project records, reports, and meeting notes

• Continuously evaluate and improve project management systems and tools
• Support DSBG's internal drive for operational excellence

Core Values at DSBG

As a Estimator / Coordinator, it is essential to model and uphold the following values throughout your work and leadership:

*Integrity First Always act with honesty, integrity, and transparency—doing the right thing in every situation.

*Innovative Thinking Embrace creativity and forward-thinking to deliver unique and effective solutions.

*Excellence in Craftsmanship Demonstrate technical proficiency, attention to detail, and an unwavering commitment to perfection in every project.

Reporting Structure & Collaboration

• Reports directly to: Project Manager & CEO / Ownership
• Collaborates closely with:
• Project Manager
• Director of Construction
• Site Managers
• Finance Department
• Clients and Client Representatives
• Designers, Architects, and Engineers
• Project Administrators and Consultants

QUALIFICATIONS

• 3-5 years of Canadian residential construction experience
• Ability to read and understand construction drawings
• Estimating knowledge / experience
• Proficiency in google based systems
• Knowledge of Excel is a must
• Strong verbal and written communication skills
• Strong organizational skills
• Ability to problem solve using sound judgement and reasoning
• Valid drivers license & vehicle
• Post secondary education in related field

Job Type: Full-time

Pay: $45,000.00-$55,000.00 per year

Work Location: In person