Administrative Assistant

2 weeks ago

Charlottetown, Prince Edward Island, Canada Irving Oil Full time

As an Administrative Assistant, you will provide administrative support to the Distribution Manager. Your goal will be to provide strong organizational skills and attention to detail. Your success will depend on your ability to ensure efficient operation of an experienced, professional team. 

What We Offer:   

  • Competitive Compensation - Including an annual bonus plan and pension plan

  • Pay Range - $37,300 - $46,700

  • Flexible Benefits Plan – in effect from day one and offers three levels of coverage to select from to meet your unique, personal needs

  • Paid Vacation - Plus an annual option to purchase additional vacation, too

  • Wellness Support – With an annual wellness allowance, paid personal care days, and a 24/7 Employee & Family Assistance Program

  • Opportunity to give back to some amazing causes in our community - Choose when and where to make an impact with a paid volunteer day, company volunteer opportunities, and a donation matching program

Your Responsibilities:   

  • Prioritize, file, sort, and highlight emails and manage Distribution Manager's calendar(s). Compose and track correspondence and prioritize phone calls

  • Perform administrative duties such as filing, typing, copying, binding, scanning, set-up for new employees, project support etc.

  • Analyze data, prepare reports and presentations including weekly updates, scorecard objectives and tracking

  • Set-up meetings, prepare and distribute agendas and action items; ensure all people and documentation required are available

  • Conduct inquiries on various projects / issues. Follow-up on requests for information and any actions required for outstanding items

  • Coordinate travel arrangements for Director, team members, and external candidates

  • Be sufficiently aware of company issues to provide information and answers for routine matters, particularly when their manager is away from the office

  • Provide information by answering questions and requests to support Director/Senior Manager in making knowledgeable decisions

  • Provide support and training to more junior Administrative Assistants who may be on same, or closely related, teams. May provide direction of their work activities

  • Work collaboratively with other senior Administrative Assistants and Executive Assistants to support broader business, determine priorities, cascade information, improve processes, etc. 

Your Skills:   

  • Excellent communication skills, both oral and written 

  • Excellent time management skills 

  • Strong organizational and planning skills 

  • Strong interpersonal skills 

  • Strong knowledge of MS office applications, particularly Excel and PowerPoint 

Your Experience:   

  • 3-5 years of experience 

  • Undergraduate degree in field of business is an asset

Irving Oil is committed to supporting a diverse and inclusive work environment. We thrive on the good energy that's created when our people from different backgrounds, identities, cultures and experiences share their unique perspectives. Diversity is key to our success and inclusion is everyone's responsibility.​

Job Requirements - Work Experience

Job Requirements - Education

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