Team Lead, Project Management Office

If you are committed to public service, enjoy collaborating with others, share our values and have a desire to learn and grow, join The City of Calgary. City employees deliver the services, run the programs and operate the facilities which make a difference in our community. We support work-life balance, promote physical and psychological safety, and offer competitive wages, pensions, and benefits. Together we make Calgary a great place to make a living, a great place to make a life.

The City is committed to fostering a respectful, inclusive and equitable workplace which is representative of the community we serve. We welcome those who have demonstrated a commitment to upholding the values of equity, diversity, inclusion, anti-racism and reconciliation. Applications are encouraged from members of groups that are historically disadvantaged and underrepresented. Accommodations are available during the hiring process, upon request.

As the Team Lead, Project Management Office, you will provide project management oversight and direction to the Fleet and Inventory (F&I) business unit. You will work closely with senior leadership to deliver complex strategic projects, acting as the key point of contact through all stages of project planning, coordination, and delivery. Primary duties include:

• Build and lead cross-functional project teams, providing clear direction, assigning roles and responsibilities, and managing conflict to ensure successful project execution.
• Develop comprehensive project plans and documents, monitor project progress and assign resources appropriately for project delivery.
• Monitor and oversee project scope, ensuring changes are properly evaluated, documents and approved by interested parties.
• Prepare project status reports and presentations for project sponsors and the Fleet & Inventory management team, anticipating needs and requests, identifying project interdependencies and effectively managing expectations.
• Oversee project budgets, monitor expenditures, and track financial performance. Identify cost-saving opportunities and manage project finances throughout the project lifecycle.
• Facilitate project closure activities, including final deliverable acceptance, documentation, and lessons learned. Conduct post-project evaluations to identify areas for continuous improvement.
• Develop and execute a continuous improvement strategy that will enhance operational processes, increase efficiency, enable innovation, and optimize resource utilization.
• Facilitate workshops and brainstorming sessions to engage staff in generating innovative ideas for improvement; foster a culture of continuous improvement by promoting awareness and involvement at all levels.
• Provide leadership to direct reports including recruitment, coaching, performance management, and recognition.

Qualifications

• A degree in Project Management, Public Administration, Business Administration, Engineering or a related field with at least 8 years of experience overseeing and supporting projects to successful completion and driving process improvements in a corporate setting.; OR
• A master's degree in Project Management, Public Administration, Business Administration, Engineering or a related field with at least 4 years of experience overseeing and supporting projects to successful completion and driving process improvements in a corporate setting.
• Designations or accreditations in project management (e.g., Project Management Professional) and understanding of project management methodologies (e.g., Lean, Six Sigma, Agile, Scrum, PMBOK) are considered an asset.
• Equivalent combinations of experience and education may be considered.
• Proficiency with project management software tools (e.g., Microsoft Project, SharePoint) and applying them to guide and support cross-functional teams through the project lifecycle.
• Experience facilitating and moderating discussions, workshops, and meetings to encourage open communication and effective problem-solving to achieve desired outcomes.
• Knowledge of change management tools and a track record of effectively influencing and transforming organizational culture.
• Strong financial literacy and high-level understanding of corporate capital, finance, and planning processes.
• Success in this position requires excellent strategic, critical thinking, and creative problem-solving skills.
• Well-developed communication skills with proven experience communicating complex ideas and information in a clear and accessible manner.
• Strong interpersonal skills are required including the ability to build trust, influence, negotiate, and resolve conflict.
• Capability to effectively manage and execute a variety of conflicting priorities in a high-pressure, time-sensitive environment.

Pre-employment Requirements

• Successful applicants must provide proof of qualifications.

Workstyle: This position may be eligible to work from home as one of several flexible work options available to City employees. Such arrangements are based on the operational requirements of the position and employee suitability and are subject to change based on operational needs and corporate direction.

Union: Exempt

Business Unit: Fleet and Inventory

Position Type: 1 Permanent

Location: 655R 25 Avenue SE

Compensation: Level A2 $113, ,700 per annum

Days of Work: This position works a 5 day

work week earning 1 day off in a 3 week cycle.

Hours of work: Standard 35 hour work week

Audience: Internal/External

Apply By: December 8, 2025

Job ID #: 313007