Operations Administrator

About Us:

At Plasti-Fab, a Carlisle Company, we've been supporting sustainable building for over 50 years with high-quality insulation solutions used in commercial, residential, and infrastructure construction across North America. Learn more about our company here. 

Now part of Carlisle Weatherproofing Technologies (CWT), we're proud to be contributing to industry-leading innovation, sustainability, and performance. With a strong focus on energy efficiency, labor savings, and re-roofing trends, we're positioned for continued growth through Carlisle's Vision 2030 strategy.

Now's the perfect time to join us. As a fully vertically integrated EPS manufacturer, our operations span over 50 locations across Canada and North America. Our recent expansions - including in-house resin production and cutting-edge technical labs—underscore our commitment to quality and environmental responsibility.

POSITION SUMMARY:

Administrative Assistant to aid in the various daily administrative duties   necessary for the normal functioning of an industrial production facility. A large portion of the required workload is undertaken through our proprietary electronic information system, 'Synapse' (data entry, purchase order processing, etc.) requiring candidate to have working knowledge of computers and the ability to learn new programs and systems. We are looking to modernize aspects of the workflow, and a candidate who can add insight and innovation will be looked at favorably. Looking for a candidate who is willing to think of solutions and problem-solve to expedite physical workflows such as filing, document processing, etc.

FUNCTIONAL RESPONSIBILITIES:

• Creating and administering external and internal purchase orders 
• Individual and batch processing of Accounts Payable including but not limited to: invoice matching, g/l coding, data entry into 'Synapse' system and troubleshooting.
• Daily data entry for all production-related documents into the 'Synapse' system in an accurate manner.
• Customer service duties including taking orders from customers, processing within 'Synapse', daily invoicing.
• Involvement in regular inventory counts to ensure accuracy between the 'Synapse' system and physical count.
• Processing and organization of Shipping and Receiving, (arrangement of transport, acquisition of required paperwork, processing of documents, etc.)
• Regular payroll and benefits processing in accordance with company policies.
• Reception duties and general office support. (e.g. filing, collation, organization, etc.)
• Processing of Accounts Receivable including but not limited to: allocation of payments into 'Synapse' system, forwarding of banking information, and handling of payment inquiries.
• Other basic administrative duties, as assigned.

SKILLS AND RESPONSIBILITIES REQUIRED:

• Strong organizational skills.
• Mid-level Computer Proficiency Required (working knowledge of Microsoft Excel preferred)
• Excellent customer relations skills and telephone manner.
• Knowledge of 'ERP' system, or ability to learn, production, inventory control and accounts payable modules.
• Intermediate accounting knowledge for A/P, inventory adjustments and costing issues.
• Decision making and problem-solving skills.
• Understanding of inventory management.
• Able to relate well to all levels of staff and external contacts.

EDUCATIONAL QUALIFICATIONS:

• Minimum Grade 12 education
• Post-secondary courses in office/business administration
• 2+ years Office Experience 

What We Offer: 

• Competitive salary and benefits package
• Matching RRSP
• Performance Bonus
• A collaborative and innovative work environment
• Commitment to safety, quality, and sustainability

Why Join Plasti-Fab?

Plasti-Fab is an equal opportunity employer guided by core values that shape our commitment to safety, integrity, innovation, and continuous improvement. These principles empower us to deliver exceptional results and create value through trusted partnerships, operational excellence, and industry-leading solutions. We believe our people are our greatest asset, which is why we're dedicated to supporting every employee's long-term success.

• Career Growth
• Annual Performance Reviews
• Training Reimbursement & Education Support
• Training tools to build you up for success