Executive Assistant

Why Work Here?

Employees at ATCO are offered endless variety. We are entrepreneurial with a large degree of autonomy and freedom, experiencing new situations and learning opportunities every day. Internal advancement is commonplace, and we are always supported in our career journey. We believe in creating a workplace where you can thrive professionally while contributing to something greater and serving our communities.

About the Role:

Step into a pivotal role at the heart of ATCO's leadership team As Executive Assistant to the Vice President of Government Relations and Corporate Affairs, you'll be the driving force behind executive operations—navigating diverse challenges, orchestrating high-impact initiatives, and shaping the daily rhythm of a top executive.

• Be the trusted partner: Anticipate needs and proactively solve problems of the Vice President
• Lead with autonomy: Take charge of complex projects, streamline workflows, and make confident decisions that keep the executive office running smoothly
• Thrive in variety: Each day brings new opportunities to learn, connect, and make a difference—whether you're coordinating meetings, crafting board communications, or building relationships across the organization
• Grow your influence: Your proactive approach and creative solutions will directly impact ATCO's success and reputation, while you develop your own skills and career in a supportive, forward-thinking environment

What You Get to Do:

• Proactively manage the Vice President's daily administrative needs, including calendar, correspondence, and meeting preparation
• Coordinate meetings, travel (domestic/international), and expense reports; train team members as needed
• Anticipate requirements and make confident decisions to maintain an organized, effective work environment
• Prepare, compose, and edit a variety of high-quality documents for executive and board audiences
• Prepare expense reports for the Sr. VP, Corporate Affairs and Chief Government Officer, and, for the Vice President, Government Relations and Corporate Affairs
• Work closely with the Sr. Advisor, Government Relations on reporting requirements (monthly lobby reporting; weekly senior executive reporting; government funding reporting; etc.)
• Prepare accurate meeting minutes, track action items, and distribute promptly
• Maintain executive files and departmental records using OneDrive, SharePoint, and/or OneNote
• Build and sustain positive working relationships with internal and external stakeholders
• Refer and respond to general inquiries, ensuring alignment with executive priorities
• Organize group activities, cross-company initiatives, and special projects (events, off-site meetings)
• Provide creative solutions to improve processes and procedures
• Oversee facilities requests and communicate updates to the team
• Support timekeeping processes and generate monthly/quarterly reports

What You Bring:

• Post-secondary education in business administration or related field preferred; equivalent experience considered
• 7+ years in senior administrative roles
• Advanced proficiency in Office 365 and SharePoint
• Understanding of timekeeping, expense reporting and invoice coding
• Highly motivated, proactive, and outcome-focused
• Able to work independently, exercise sound judgment, and show initiative
• Strong interpersonal skills; able to collaborate and build relationships across all levels
• Effective at managing competing priorities in a dynamic environment
• Analytical, decisive, and able to provide recommendations
• Interested in mentoring administrative staff
• Willingness to travel and work extra hours as needed
• Exceptional organizational, written, and verbal communication skills
• Self-starter who thrives in a team, requires minimal supervision, and handles pressure well
• Strong attention to detail and work ethic
• Maintains confidentiality of sensitive information
• Skilled at multitasking and prioritizing in a fast-paced environment
• A valid class 5 driver's license

What We Offer:

• A culture based on caring, integrity, agility, collaboration, and striving for excellence
• Competitive compensation
• Flex benefits
• Tuition assistance program
• Training and mentorship programs
• Charitable donation matching

We would like to thank everyone for their application; however, only those being considered for an interview will be contacted.

ATCO delivers inspired solutions for a better world. We are a diversified global corporation with investments in the essential services of Structures & Logistics, Utilities, Energy Infrastructure, Retail Energy, Transportation and Commercial Real Estate. Learn more about how we build communities, energize industries and deliver customer-focused solutions like no other company in the world at ATCO is proud to be an equal opportunity employer. Visit our website for more information.

In the spirit of reconciliation, we acknowledge the traditional territories and homelands on which many of our ATCO operations and facilities are located. We honour and respect the diverse history, languages, ceremonies, and culture of the Indigenous Peoples who call these areas home.