Summer Rentals and Bookings Student

2 weeks ago

Belleville, Ontario, Canada City of Belleville Full time

SUMMER RENTALS AND BOOKINGS STUDENT Position Type: Temporary Full Time (anticipated duration is May 12 – Aug 29,
Number of Positions: One (1)
Department: Community Services Department
File Number: SV
Location: Quinte Sports and Wellness Centre (265 Cannifton Road, Belleville, ON)
Hours: 35 hours per week, Monday – Friday, 8:30am to 4:30pm (some evening and weekend work may be required)
Employee Group: Non-Union
Salary: $ $20.54 per hour
Closing Date: Friday, January 2, 2026 at 4:30 PM
PURPOSE AND SCOPE:
Reporting to the Rental and Bookings Supervisor, this position is responsible for assisting with rentals, special event bookings and clerical support.

KEY RESPONSIBILITIES:
This position will:
  • Provide positive and professional customer services for internal and external customers.
  • Assist with the intake of facility request form for rentals/events and track metrics.
  • Assist in responding to inquiries from all external and internal clients such as user groups and individuals to book sports, leisure and recreation activities within the City of Belleville.
  • Assist in creating seasonal and daily contract/permits using established formats for all ice, meeting rooms, parks, community centres, sports facilities, and events.
  • Assist with the special event process, including contacting event organizers for additional information, obtaining paperwork, and setting up special event meetings and site visits.
  • Assist in collecting insurance and proper documentation for facility rentals, including special events.
  • Assist in data collection, research and data analysis, including updating municipal comparator data.
  • Provide clerical support to the rentals office and other sections within the department if required.
  • Assist in the preparation of brochures and marketing materials for facility rentals and special events.
  • Assist with client follow-ups in coordination with Accounts Receivable.
  • Assist with note taking during meetings/site visits (indoor and outdoor), with community user groups/customers/businesses/promoters/City staff.
Note: the above duties and responsibilities are not to be construed as all-inclusive.

EDUCATION/TRAINING/SPECIALIZED SKILLS:
Minimum Qualifications:
  • High School Graduation Diploma
  • Enrolled in a two-year College Diploma in Recreation, Sport Management/Tourism, Business or Public Relations field or equivalent.
  • Satisfactory Criminal Record Check ("CRC") and Vulnerable Sector Screening prior to commencing work at the City of Belleville.
  • Valid Driver's License class "G", satisfactory driver's abstract to be held and maintained.
  • Proficient use of computers with advanced skills in word processing and spread sheet software (Excel, Internet, Word, Integrated Financial Programs, Recreation Programs, Website, etc.)
Preferred Qualifications:
  • Valid Standard First Aid and C.P.R. 'C' Certification or willingness to obtain.
WORK EXPERIENCE:
Required Qualifications:
  • Ability to communicate effectively both orally and in writing.
  • Ability to work in a fast-paced environment and balance a workload with regular changing priorities.
  • Excellent public relations, coordination, and customer service skills.
  • Be aware of City programs and have strong public relation skills.
Preferred Qualifications:
  • Experience with related recreation software (Xplor Recreation) or booking programs.
  • Project and/or event management experience.
  • Experience working in a municipal recreation setting.
  • Experience with marketing and use of CANVA, Adobe InDesign or related software.
HOW TO APPLY:
We thank all applicants who apply but advise that only those selected for an interview will be contacted.

Please be advised that the City of Belleville uses email to communicate with their applicants for open job postings. It is the applicant's responsibility to include an updated email address that is checked frequently and accepts emails from unknown users. As we send time-sensitive correspondence regarding recruitments via email, it is imperative that applicants check their email regularly. If we do not hear back from applicants, we will assume that you are no longer interested in the job posting.

Applicants will be required to provide at their own expense a satisfactory criminal reference check dated within the past six (6) months and if deemed a requirement of the position, a driver's abstract to the Human Resources Department on or before the date of the interview but no later than the commencement of employment if selected.

The City of Belleville is an equal opportunity employer committed to inclusive, barrier-free recruitment and selection processes and work environments. We will accommodate the needs of applicants under the Ontario Human Rights Code and the Accessibility for Ontarians with Disabilities Act (AODA) throughout all stages of the recruitment and selection process. Please advise the Human Resources Division to ensure your accessibility needs are accommodated throughout this process.

Personal information and any supporting material will be administered in accordance with the Municipal Freedom of Information and Protection of Privacy Act (MFIPPA).

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