Junior / Intermediate Document Controller

Remarkable people, trusted by clients to design and advance the world.

Wood is recruiting for a Junior / Intermediate Document Management Technician to join its Oil, Gas & New Energies (OGNE) business in Canada. This opportunity is hybrid and will be based in Vancouver, BC.

#LI-Hybrid

The Role

This role is responsible for providing document management support to projects by processing and issuing project deliverables on behalf of Wood disciplines, clients, suppliers, and contractors. The successful candidate will ensure compliance with document management procedures and project requirements while supporting project teams across multiple locations and time zones.

Our Clients and Projects

Designing the future. Transforming the world.

Wood's Oil, Gas & New Energies (OGNE) business has a long history of delivering some of the largest and most complex projects in the Canadian oil sands, as well as pipelines and refinery infrastructure. Wood also plays a key role in the energy transition, supporting decarbonization and renewable energy projects in Canada and globally.

What we can offer

• Meaningful and interesting projects delivered to leaders of industry across the energy, decarbonization and renewables sectors
• Flexible working arrangements that balance client, team and individual needs, including a hybrid work model
• Commitment to Diversity and Inclusion across our business with employee networks committed to giving all employees a voice
• Competitive salary with regular salary reviews to ensure we are rewarding at the right level in line with the market. Salary range for this position is $65,000 – $75,000 CAD
• Flexible benefits package that can be adapted to suit your lifestyle
• Commitment to continued professional development through development plans tailored to individual needs and interests
• Global connections with leading industry experts around the world who are shaping the standards of our profession

In our recruitment and hiring process at Wood Canada Limited, we want to emphasize that we do not employ artificial intelligence or automated systems to screen or select candidates. We are committed to ensuring fairness and inclusivity by relying on the expertise of a team of professional recruiters for application reviews, interviews and qualification assessments

Responsibilities

• Register and maintain document numbers in Wood's and the Client's EDMS
• Register tag number in Wood's and the Client's EDMS
• Process and issue project document deliverables on behalf of Wood disciplines, the client, suppliers, and contractors.  
• Issue deliverables for review using Wood's EDMS
• Perform non-technical review of project deliverables
• Review client project specifications / standards and current Wood procedures to ensure understanding
• Ensure compliance with Wood DM project delivery procedures, and client standards
• Process project deliverable documents using the Wood and Client project EDMS (Electronic Document Management System)
• Support Turnover and Closeout of engineering and supplier documents

What makes you remarkable?

At Wood, we are committed to equal opportunities and welcome all talented individuals to consider joining our team. Even if you do not meet every requirement listed below, but feel you have relevant experience or skills, we encourage you to apply.

• Minimum 4 years of experience in document management 
• Experience using Electronic Document Management Systems (EDMS)
• Strong computer literacy and prior data entry experience
• Ability to multitask and meet deadlines in a fast-paced environment
• Ability to follow and implement document DM work processes and checklists
• Excellent organizational and communication skills

Desirable:

• Prior experience supporting energy transition or renewables projects