Front of House/Volunteer Coordinator- Up to 6 months

Opening Statement

The City of Kingston is grateful to experience the traditional territories of Anishinabek (Ah-nish-nah-beg), Haudenosaunee (Ho-den-o-show-nee) and Huron-Wendat (huron-wen·dat). Kingston is a smart, livable city in the heart of eastern Ontario. Its stable and diversified economy includes global corporations, innovative start-ups and all levels of government.

At the City of Kingston, we believe that diversity and inclusion are essential elements of a thriving workplace. We value the unique perspectives and experiences that each individual brings to our team. As we continue to grow, we are dedicated to creating an environment where all employees feel welcomed, respected, and empowered to contribute their best work. The City of Kingston views diversity as its strength and we encourage applications from individuals of all backgrounds, including those from underrepresented communities.

As staff, you play a pivotal role in enhancing people's lives by delivering exceptional, customer-centered services of the highest quality. Within our highly ethical environment, you'll embrace accountability by consistently going above and beyond, actively listening to our customers, creatively addressing their needs, and maintaining unwavering respect for all individuals you serve. As a result, you'll become an integral part of our qualified and dynamic team, recognized for its compassion, excellence, integrity, inclusivity, and adaptability.

Position Summary

Reporting to the Operations Supervisor, the Front of House Coordinator supports all front of house activities during performances and events, including patron services and safety, staff and volunteer support, bars and concessions, and catering in an effective and efficient manner.

Ensure exemplary patron service is provided by staff and volunteers at all times;

Ensure staff and volunteers are knowledgeable about the specifics of each event;

Adhere to front of house policies and make recommendations for changes where appropriate;

Support the work of the Operations Supervisor to ensure the needs of patrons and clients are met; liaise with clients where appropriate to ensure event details have been met; and reinforce information regarding policies and procedures;

Resolve patron and client complaints as needed to support a high level of customer satisfaction;

Support the distribution of marketing materials as needed;

Maintain a thorough knowledge of health, safety and emergency procedures and work with the Operations Supervisor to ensure staff and volunteers are prepared to handle accidents, patron incidents and emergency situations, including evacuation;

In the absence of the Operations Supervisor, act as primary contact for patrons, clients, staff and/or volunteers regarding operations and issues. Determine the appropriate actions to be taken;

Ensure staff, caterers and suppliers work in compliance with Corporate health and safety procedures;

Monitor event set-up and services to ensure compliance with health codes, fire regulations, LLBO regulations and any other compliance requirements related to front of house operations;

Monitor operational procedures to ensure the safety of staff and patrons and report concerns to the Operations Supervisor as needed;

Support responsible service of alcohol;

Work in collaboration with the Operations Supervisor to attract, train and retain volunteers;

Support volunteer training and monitor adherence to the appropriate policies and procedures;

Help facilitate volunteer appreciation and recognition programs;

Help to foster a work environment in which where staff are motivated to excel;

Act as a role model with respect to professionalism, customer service/safety and the Corporate values of teamwork, respect, integrity and pride;

Communicate corporate policies and procedures and ensure compliance as needed;

Work to anticipate problems and initiate corrective action, keeping the Operations Supervisor and Manager, Grand Theatre informed of issues having a broad impact;

Monitor cash handling procedures including floats, petty cash and deposits in the absence of the Operations Supervisor;

Participate in the scheduling of volunteers in support of front of house operations;

Support the administration of the volunteer program including on-boarding and record management;

Other duties as assigned.

Qualifications, Competencies

Completion of High School (Grade 12) graduation or equivalent;

Six (6) months experience in theatre operations, supervising and working with staff and volunteers;

Demonstrated organizational abilities; and familiarity supervising and working with staff and volunteers

Smart Serve Certified is desired;

Customer Focus, Teamwork, Results Orientation, Integrity.

Skills, Abilities, Work Demands

Strong communication, customer service and public relation skills;

Comfortable with problem solving and issues management;

Computer skills, including familiarity with Microsoft Office;

Ability to work independently and as an effective team member;

Able to perform the essential duties of the job such as sitting at the computer and walking/standing for extended periods of time

Management of multiple priorities;

Ability to work days, evenings and weekends;

Must obtain and maintain a satisfactory CPIC (Criminal Record Check)

Closing Statement

Please inform us of any accommodations we need to make to ensure a barrier-free recruitment experience. Accommodations are available in accordance with the Ontario Human Rights Code (OHRC)and Accessibility for Ontarians with Disabilities Act (AODA) at any stage in the recruitment process. We're happy to provide more information if you email us at

Please apply to Career Opportunities at:

Your resumé must demonstrate how you meet position requirements. Please upload to your profile any educational Degrees, Diplomas and/or Certificates that are relevant and required for the position. We thank all who apply, however, only those selected for further consideration will be contacted. Information collected will be handled in accordance with the Municipal Freedom of Information and Protection of Privacy Act.