Clerk Iv

Opening Statement
We acknowledge that the City of Kingston is situated on traditional Anishinabek (Ah
- nish-in-ah-bay), Haudenosaunee (Ho-den-o-show-nee) and Huron-Wendat (huron-wen-dat) territory and is the home of many Indigenous peoples. We are grateful to reside and work on this land.

Kingston is a smart, livable city in the heart of eastern Ontario. Its stable and diversified economy includes global corporations, innovative start-ups and all levels of government. Kingstonians enjoy a high quality of life with access to world-class education and research institutions, advanced healthcare facilities, affordable living and vibrant entertainment and tourism activities.

Position Summary
**This is a temporary position covering full-time hours for up to 18 months**

Reporting to the Director, Housing & Social Services, this position performs all Housing & Social Services office administration functions, including but not limited to, procurement, accounts payable and receivable, payroll, coordination of attendance information and related HR administration.

**KEY DUTIES & RESPONSIBILITIES**:
Responsible for the administration and coordination of procurement activities for the department including receiving & processing payments for office supplies, equipment, related maintenance and services

Process accounts payable and receivable transactions, respond to all related inquiries

Reconcile monthly and year end office administration accounts and prepare financial reports

Maintain attendance information and prepare hourly payroll, maintain related in house records, tracking tools and schedules; research and resolve related issues

Complete all required HR actions & documentation; respond to employee related inquiries

Manage telephony system and respond to related issues and inquiries

Coordinate employee systems and building access

Manage cash receipts including bank deposits

Manage records related to the above duties including their filing, storage and purging

Responsible for the administration and coordination of procurement activities for the designated business unit

Provide administration support to department’s Joint Health and Safety Committee

Issue manual replacement client cheques

Prepare cost and statistical reports as requested

Assist with general admin office functions including mail distribution and general staff inquiries

Know and observe Occupational Health & Safety regulations and local office security policies in the performance of all duties

Other duties as assigned.
Qualifications, Competencies
3 year diploma

1 year experience in payroll data entry and bookkeeping in an accounts payable and receivable environment.
Skills, Abilities, Work Demands
Typing 50 wpm (tested) and Intermediate Microsoft Office skills (word, excel and access tested)

Knowledge of provincial Social Assistance Technology (SDMT) and PeopleSoft software an asset

Intermediate mathematics/accounting/skills

Ability to interpret policy

Ability to create reports and inventory data

Strong organization & administration skills and ability to meet deadlines

Strong interpersonal skills, ability to manage difficult interactions

Adherence to strict confidentiality requirements

**Must demonstrate Corporate Competencies**: Customer Focus, Results Orientation, Integrity, and Teamwork.
Closing Statement

Your resumé must demonstrate how you meet position requirements. Please upload to your profile any educational Degrees, Diplomas and/or Certificates that are relevant and required for the position. We thank all who apply, however, only those selected for further consideration will be contacted. Information collected will be handled in accordance with the Municipal Freedom of Information and Protection of Privacy Act.