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Part-Time Executive Assistant

8 hours ago

Welland ON LB X, Canada PenFinancial Credit Union Full time

Company Description

Be a part of something different

We may offer the same products and services as a big bank, but we couldn't be more different. We're rooted in purpose and we're on a mission to improve lives and strengthen communities. We support nearly 20,000 members and businesses digitally, over the telephone, and in-person across a network of six branches across Niagara and Haldimand.

At PenFinancial, our people are our greatest asset, and our values speak for themselves: accountability, respect, cooperation and trust. More than a poster on the wall, our values guide everything we do. They're values we live every single day – where everyone has a voice and where we listen. Just ask someone who works here to see what they think and check out our latest annual report to see what we've been up to.

We provide all of our employees with a generous benefits package that includes a Living Wage salary, defined contribution pension plan and performance-based success sharing. Combine that with our commitment to contributing to the wellbeing of our employees through competitive benefits programs, wellness days and allowances for education, and it's no surprise that our employee engagement scores are consistently so strong.

Our commitment to community

We live our brand from the inside out, and our Truly Local Commitment starts with our employees. We support an inclusive, diverse, and caring internal culture. We encourage our employees to give back to the causes that are meaningful to them and their families by providing opportunities to volunteer and represent our truly local credit union through our Truly Local Ambassador program. And we also commit to investing a portion of our profits directly back into our local communities.

We choose 100% renewable energy with Bullfrog Power to support environmental sustainability.

Job Description

Provide complex and confidential administrative functions for the CEO, Governance, and the Senior Leadership Team (SLT). Communicate with others on behalf of the CEO and the SLT as directed. Produce a variety of documents for management, Board of Directors and Board Committees; compose correspondence for executive signature; set up appointments and meetings; assist with the coordination and planning of Annual General Meetings and strategic planning sessions; maintain inventory of office supplies. This role has access to confidential and sensitive information that must be treated as such at all times.

Differentiating Accountabilities:

  • Compose correspondence for executive signature; set up appointments and meetings; prepare and/or coordinate the provision of administrative services for the members of the Senior Leadership Team (SLT) and Board of Directors.
  • Adhere to strict confidentiality guidelines to ensure that materials are only available to those who need to see them, which, at times, may or may not include the CEO.
  • Responsible for all administration and documentation associated with the Strategic Planning process, Senior Leadership meetings, All Hands Calls, and all other meetings as directed, including but not limited to, preparing and circulating agenda, coordinating presentations, recording, and taking minutes.
  • Prepare reports for Senior Leadership Team members as requested
  • Order supplies, business cards, and other inventory, as required.
  • Perform any other duties as assigned.

Qualifications

  • 3+ years of proven experience in an executive assistant position in a corporate setting.
  • Strong focus on confidentiality and demonstrated ability to understand and manage confidential information, whether in reports or in meetings.
  • Demonstrated ability to professionally interact with diverse groups of people, including Board Members, Senior Leadership and employees.
  • Superior proficiency with the Microsoft Office suite (Teams, Excel, Power Point and Outlook).
  • Strong organization skills and attention to detail.

Additional Information

Target Hourly Wage: $32.11

Hourly Salary Range: $ $37.78

Salary will be determined based on skills, experience, education and other qualifications relevant to this position

This role is a new vacancy

Artificial Intelligence (AI) could be used in the application process

To learn more visit

While we welcome all applications, only those who are selected for an interview will be contacted.

Accessibility accommodations will be made for job candidates upon request.