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Corporate Administrator
2 weeks ago
Fitzrovia is seeking a highly organized and detail-oriented Corporate Administrator to join our team. The Corporate Administrator will provide administrative support across multiple departments, including light calendar management, travel coordination, and the coordination of team meetings and events. Reporting to the Manager, Corporate Operations & Events, the Corporate Administrator will support office operations and event planning and execution, and serve as reception back-up (approximately 6- hours per week).
The role requires a proactive, adaptable professional who can manage competing priorities with exceptional accuracy, communicate effectively with internal and external stakeholders, and exercise discretion and sound judgment when handling confidential or sensitive information.
Frequent evening and weekend availability for events is required; a high level of initiative and flexibility will be vital for success. As we are a highly collaborative team this role is on-site and full-time.
At Fitzrovia, we pride ourselves on being an entrepreneurial and innovative organization, which makes this role well suited for a candidate looking to roll up their sleeves, wear multiple hats and contribute to all aspects of real estate investment and development.
Key Responsibilities:
Corporate Operations & Events Support:
- Assist the Manager, Corporate Operations and Events with all company events, including idea generation, planning, design, execution and day-of on-site management, including after-hours on evenings and weekends.
- Manage all office inventory and organization, including ordering and tracking office and kitchen supplies, maintaining stock levels and ensuring supply areas are organized and labeled.
- Maintain and add relevant content to Fitz Forum (intranet) related to Corporate Operations and Events, and support communications for departmental initiatives.
- Collaborate closely with the Corporate Operations and Executive Assistant teams to ensure consistent communication and alignment across departments.
- Coordinate ad-hoc departmental administrative processes to improve consistency and efficiency.
- Perform a kitchen check on both floors at the start and end of the day to ensure kitchen is tidy, dishwasher is emptied and reloaded, and sinks are clear.
Administrative & Departmental Support:
- Provide administrative support to multiple departments, ensuring accuracy, efficiency, and discretion.
- Assist department leaders with calendar management, coordinating group or external meetings.
- Coordinate logistics for department-level training sessions, conferences, and team gatherings.
- Support onboarding logistics for new hires within supported departments (first-week agendas, other materials that may be required).
- Coordinate ad-hoc departmental administrative processes to promote consistency and efficiency.
- Assist with invoice tracking, expense reporting and basic budget support; escalate approvals and unresolved items to the Manager as required.
- Maintain relationships with vendors and internal partners to ensure smooth daily operations.
- Use, integrate and maintain core systems (e.g., Outlook/Teams, SharePoint/intranet, AI tools, travel and expense platforms) and help improve departmental processes and documentation.
Travel Coordination:
- Manage and coordinate travel arrangements for all department employees, including flight, hotel, and transportation bookings.
- Prepare detailed travel itineraries, ensuring accuracy and alignment with business schedules.
- Track travel costs and support reporting and reconciliation processes.
Reception Back-up:
- Serve as the primary back-up for reception (approx. 10 hours/week), covering lunch and break shifts and providing ad-hoc front-of-house support.
- Greet visitors professionally, manage packages and requests while maintaining a positive, welcoming front desk presence.
Qualifications and Experiences:
- College or university diploma in business administration, communications, or a related field preferred.
- Minimum 2 years of administrative experience. Experience with calendar management and travel booking considered an asset.
- Proven experience in calendar management and travel coordination within a corporate environment.
- Exceptional organizational skills and strong attention to detail.
- Ability to manage multiple priorities with professionalism and discretion.
- Excellent written and verbal communication skills.
- Proficiency with Microsoft Office Suite (Outlook, Word, Excel, PowerPoint) and experience with scheduling tools.
- Strong interpersonal skills with a collaborative and customer-service-oriented approach.
- Adaptable and resourceful, with the ability to anticipate needs and problem-solve independently.
Why Fitzrovia:
Fitzrovia is a vertically integrated development and asset manager focused on Class-A and vintage-style apartment buildings across the Greater Toronto Area (GTA) and Montreal. Fitzrovia provides best-in-class development, construction, property and asset management with a focus on design, active lifestyle management and exceptional customer service.
Fitzrovia partners with public institutions, pension funds and high net worth investors who have a bias towards long-term cash flow generating assets. The company is the largest developer of purpose-built rental apartments in Canada with over $9 billion of assets under management.
We focus on our people and our culture, and offer a competitive salary, benefits, and career development opportunities. Fitzrovia's commitment to hospitality is at the core of our DNA. To learn more about Fitzrovia, our people and our properties, visit
Fitzrovia is an equal opportunity employer and is committed to creating an inclusive environment for all our employees. If you require reasonable accommodation during the recruitment process, please reach us
