Corporate Payroll Administrator

Job Description
Position: Corporate Payroll Administrator
Primary Location: Toronto, ON (Hybrid)
Schedule: Full-Time
Reports to: Corporate Payroll Manager
Compensation: $55,000 - $60,000 CAD
Salary ranges are determined by role, level, and location. The range displayed on each job posting reflects the minimum and maximum target for new hire salaries for the position. Within the range, individual pay is determined by work location and additional factors, including job related skills, experience, and relevant education or training. More specific salary ranges for your preferred location can be discussed during the hiring process. Please note that the compensation details reflect the base salary only, and do not include bonus, benefits, pension contributions and/or additional incentives.

Chemtrade is committed to delivering innovative solutions that address the complex challenges faced by our customers. As a responsible corporate citizen, we prioritize safety, sustainability, and environmental stewardship in all aspects of our operations. Our talented and diverse workforce is at the heart of our success, as we recognize that their knowledge, skills, and dedication drive our ability to deliver exceptional products and services. At Chemtrade, we believe in creating an environment where everyone feels valued, respected, and empowered to contribute their unique perspectives and talents. By putting people at the center of our operations, we build strong connections, nurture innovation, and create a fulfilling work experience for all.

About This Role And About You
We're hiring a Corporate Payroll Administrator to support accurate and timely payroll processing for our 1,400 Canadian and US employees across multiple provinces and states. In this entry-level role, you will work closely with the payroll team, other HR teams, and Finance to perform data entry, basic calculations, and post-payroll support under the guidance of the Corporate Payroll Manager.

Qualifications

• 1–2 years of clerical or payroll support experience
• Post-secondary diploma or certificate in accounting, business, or related field
• Familiarity with basic payroll concepts and statutory deductions
• Proficiency in Microsoft Office applications, especially Excel
• Excellent attention to detail and strong numerical aptitude
• Effective oral and written communication skills
• Ability to handle confidential information with discretion
• Previous experience in ADP Workforce Now is an asset

Responsibilities

• Enter employee time data and update payroll system records
• Verify hours, deductions, benefits, and other payroll inputs
• Assist in preparation of bi-weekly payroll runs for Canada and the US
• Respond to employee inquiries regarding pay stubs and deductions
• Maintain accurate payroll files, records, and schedules
• Support post-payroll activities such as filing bi-weekly reports and posting GL entries to SAP
• Help prepare basic payroll summaries and ad-hoc reports for stakeholders
• Assist with year-end tasks, including gathering data for T4 and W-2 forms
• Participate in process improvement and documentation updates
• Other duties as assigned

Additional Notes

• You thrive in a collaborative environment and enjoy learning from others
• You are organized, detail-oriented, and can manage priorities in a fast-paced setting
• You approach problems with resourcefulness and a willingness to seek guidance
• You demonstrate integrity and professionalism when handling sensitive data

What Chemtrade Offers You
Embracing Diversity, Maximizing Results

At Chemtrade we are committed to cultivating a work environment that embraces and values the unique qualities of every employee. We believe in harnessing the richness of diverse talents, ideas, backgrounds, experiences, and perspectives to drive our business forward. Our vision is to create a workplace where all individuals feel respected, empowered, and inspired to contribute their experiences, ideas, and perspectives.

In our culture, we celebrate multiple approaches and viewpoints. To foster an inclusive environment, we actively encourage the creation of Employee Resource Groups. These groups provide platforms for employees to share their unique perspectives, contribute their ideas, and help shape our inclusive culture. Together, we strive to build a workplace that recognizes and celebrates the diverse voices within our organization.

We recognize that the diversity of our employees is paramount to our organization's success. It is through the diversity of perspectives that we develop and shape programs and tools that support our employees' growth and career management. Join us in our journey towards building an inclusive workplace that values diversity and promotes the personal and professional development of our employees.

We recognize the immense value of Employee Resource Groups (ERG's) in fostering an including and supportive work environment. Our ERG's serve as vital platforms for employees to connect, share experiences, and celebrate their unique backgrounds and perspectives.

We firmly believe that diversity drives innovation and fuels our success as an organization. By encouraging the formation of ERG's, we aim to create a workplace where all individual feel empowered to bring their whole selves to work and contribute their diverse talents and ideas. Additionally, we understand the importance of work-life balance and the well-being of our employees and their families. That is why we proudly offer a range of family-friendly benefits and opportunities for career growth and advancement.

We are committed to supporting our employees at every stage of their lives and ensuring they can thrive both professionally and personally. Join us and be a part of a company that values diversity, inclusion and the well-being of it's employees.

Learn more about Chemtrade by following us on LinkedIn or Facebook and YouTube: Chemtrade Video.