Inventory & Warehouse Specialist (Hope)

At Rubicon Organics, our vision is to be the most trusted house of premium cannabis brands – creating elevated experiences for people everywhere. Our mission is to build brands people believe in by delivering elevated experiences in all we do. Through uncompromising quality, purposeful innovation, and trusted partnerships, we create products and relationships that enrich lives and help shape the future of cannabis.

We're growing fast – and our new Cascadia facility in Hope, BC represents the next chapter in our journey toward becoming the global brand leader in organic cannabis. Innovation, operational excellence, and sustainability are at the heart of everything we do.

We are seeking a hands-on, detail-oriented Inventory & Warehouse Specialist to support all inventory control and warehouse activities at our new Cascadia facility.

The ideal candidate will bring strong attention to detail, a data-driven mindset, and a passion for operational excellence. You will be responsible for ensuring materials and bulk inventory are accurately received, stored, tracked, and issued in alignment with Rubicon's SOPs, regulatory standards, and ERP (D365) requirements.

This role is an exciting opportunity to help build foundational systems and processes at a new site, while collaborating closely with our Operations, Planning, QA, and Finance teams.

Key Responsibilities

Warehouse Operations

• Execute all warehouse functions, including receiving, put-away, staging, picking, packing, and internal transfers.
• Prepare and process shipments (inter-site transfers, co-man shipments) in accordance with SOPs and compliance requirements.
• Maintain a clean, organized, and safe workspace; uphold 5S principles and proactively identify improvement opportunities.
• Safely operate material handling equipment such as pallet jacks or forklifts and report equipment deficiencies promptly.

Inventory Management

• Perform daily, weekly, and monthly cycle counts, targeting 100% accuracy for biomass and consumables.
• Conduct reconciliations and root-cause analysis for variances; implement corrective actions to maintain accuracy.
• Organize and optimize storage to support efficient retrieval, traceability, and space utilization.
• Support quarterly and year-end inventory audits, ensuring documentation readiness for Finance and QA.
• Accurately track materials through their full lifecycle– from receiving to destruction– ensuring compliance with Health Canada and Canada Revenue Agency standards.

ERP & Data Integrity (D365)

• Record all warehouse and inventory movements accurately within Microsoft Dynamics 365 (D365).
• Process production order consumptions, completions, adjustments, and reconciliations while maintaining data integrity.
• Collaborate with Planning, Processing, Packaging, and Procurement to ensure BOM accuracy and proper material flow.
• Support testing and improvement of D365 warehouse and inventory functionalities as the Cascadia site scales.
• Process production order consumptions, completions, adjustments, and reconciliations while maintaining data integrity.

Cross-Functional Collaboration

• Work with Production, Planning, Procurement, and Finance to ensure timely materials availability and accurate reporting.
• Coordinate with Logistics to schedule deliveries and shipments with carriers and partners.
• Partner with QA and Regulatory to maintain lot traceability and compliance documentation.
• Provide inventory reports and data insights to internal teams as needed.
• Continuous Improvement & Safety
• Identify and implement opportunities to improve warehouse efficiency, accuracy, and flow.
• Contribute to a strong safety culture and ensure full compliance with Rubicon's policies and procedures.
• Actively support site start-up initiatives and ongoing Lean and 5S programs.

Qualifications & Experience

• 1–3 years of experience in warehouse operations, inventory control, or supply chain support (regulated or CPG environment preferred).
• Experience with ERP systems (Microsoft D365 an asset) and Elevated Signals.
• Strong proficiency in Microsoft Excel (pivot tables, formulas, and data analysis required).
• Knowledge of inventory best practices, reconciliation, and cycle count processes.
• Forklift certification (or willingness to obtain).
• Demonstrated attention to detail, accuracy, and accountability in all work.
• Experience in the cannabis, agricultural, or manufacturing industry is an asset.

Core Competencies

• Ownership & Accountability
• Data Accuracy & ERP Integrity
• Collaboration & Communication
• Continuous Improvement
• Safety & Compliance Focus

Why Join Us

• Be part of a publicly listed, mission-driven company dedicated to sustainability and product excellence.
• Engage in a fast-paced, collaborative, and compliance-focused environment.
• Work alongside passionate, value-led teams in a fast-growing industry.
• Opportunities for growth and career development within the organization.
• Comprehensive health and dental benefits after the probationary period.
• Two weeks of vacation to start.
• Salary: $65,000–$75,000, depending on experience
• 10% company performance bonus