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Professional Services Coordinator
3 weeks ago
WHO WE ARE
The BC Real Estate Association (BCREA) is the provincial association for BC REALTORS. As a champion for the real estate sector, BCREA advances REALTOR professionalism and ensures the REALTOR voice is heard, for the benefit of consumers and communities, across BC. By working in collaboration with the province's real estate boards and associations, our mission is to provide professional development opportunities, advocacy, economic and policy research, and standard forms so REALTORS are trusted, respected, and proud of their profession.
BCREA supports Equity, Diversity, and Inclusion at all levels of the organization. We encourage applications from candidates that reflect the diversity of our community, and we welcome applicants of all backgrounds, including visible and non-visible minorities and people with disabilities.
This is an exciting time to join BCREA and be an integral part of a growing, dedicated, and impactful team
WHO YOU ARE
You are a collaborative, highly organized, proactive, and detail-oriented professional who excels in a dynamic environment and effectively manages multiple priorities. You exercise sound judgment and communicate clearly. You excel at maintaining effective processes, coordinating information flow, and anticipating operational needs to ensure smooth, cohesive operations across BCREA.
Job Overview
The Professional Services Coordinator is responsible for supporting the Professional Services team and ensuring coordinated operations across BCREA. This role provides high-level executive assistance and project support, including meeting coordination, editing, and reviewing materials in accordance with BCREA's style guide standards, as well as assistance with cross-departmental initiatives. The Coordinator tracks projects, anticipates upcoming needs, and facilitates the flow of information to ensure work progresses effectively.
Primary Job Responsibilities:
1. Project Coordination
- Supports the development of project plans, requirements, and management strategies.
- Maintains and monitors project plans and project schedules, adjusting as needed to meet project goals and deliverables.
- Provides administrative support to the project manager by organizing meetings, preparing presentation materials, attending sessions, and recording and distributing meeting notes.
- Follows up on key actions and decisions from meetings and maintains project documentation throughout the project lifecycle.
- Proactively anticipates next steps in workflows and identifies emerging needs to keep projects moving efficiently.
- Coordinates with other teams and departments to ensure timely project execution.
- Provides detailed updates to project managers and relevant stakeholders.
- Assists in assessing performance metrics at the completion of projects to identify areas for improvement and areas that worked well for future projects.
2. Support for Professional Services
- Provides high-level executive assistance for the Senior VP of Professional Services.
- Supports day-to-day coordination of Professional Services activities and priorities.
- Provides support in implementing Strategic Plan goals and objectives related to Professional Services and provides timely updates.
- Coordinates and supports task force and committee meetings, including scheduling, preparing and distributing agenda packages, and related materials.
- Records accurate committee and task force meeting notes and ensures timely distribution and follows up on action items.
- Anticipates information, scheduling, and coordination needs to support the Professional Services team effectively.
WHAT YOU BRING
Education and Experience
- Bachelor's degree in a relevant discipline or equivalent combination of relevant experience and education.
- Minimum of 3 years' experience providing high-level administrative and project coordination support, ideally within a professional association or multi-stakeholder environment.
- Experience supporting teams in technology tools, troubleshooting basic issues, and promoting consistent digital practices.
Competencies
- Proficient with technology platforms, including Microsoft 365, SharePoint, digital collaboration tools, and workflow or project management systems.
- Innovative problem-solving and analytical reasoning.
- Strong project management skills and aptitude to consistently meet deadlines.
- Strong attention to detail, accuracy, transparency, and responsiveness.
- Ability to work both independently and collaboratively in a team environment.
- Ability to manage multiple priorities, meet deadlines, and adapt to changing needs.
- Excellent listening, written, and verbal communication skills.
- Strong interpersonal skills and ability to work effectively with diverse stakeholders.
- Demonstrated ability to anticipate needs and identify next steps in projects, tasks, and workflows.
- Knowledge of the real estate profession and organized real estate structure in BC is an asset.
WHAT WE OFFER
- Salary ranges from $70,840 to $88,550. The starting salary for this position will be determined based on the successful candidate's relevant education/training, job-related skills, and experience.
- Group health and extended benefits package.
- Generous paid vacation.
- Flexible work schedule, including the option to work from the office or remotely (occasional in-person meetings).
HOW TO APPLY
Please send your resume and cover letter to
with the subject line "Professional Services Coordinator". Applications for this position will be accepted until January 14, 2026, unless a suitable candidate is found earlier, in which case the position may be filled before the specified date.
If you require special accommodation at any stage in the selection process, please inform us by sending an email to the following address:
We thank everyone for their interest and effort in applying; however, only those candidates selected for an interview will be contacted.
