Accounts Payable Administrator

2 weeks ago

Westmount, Quebec, Canada Econo-Malls Management Corporation Full time

Job Overview

We are seeking an experienced Accounts Payable Administrator to join our team on a temporary basis to cover a maternity leave. This role is ideal for a detail-oriented AP professional with strong tax filing experience (GST/HST/QST) and hands-on Yardi expertise. We are looking to move quickly and are open to candidates interested in a contract role with the potential to stay on longer term.

Duties

  • Prepare and file monthly, quarterly, and annual GST/HST/QST returns, and assist with desk audits when required
  • Review, approve, and verify all invoices in the P2P (Yardi) system
  • Enter and post invoices in Yardi, including processing online payments when required
  • Credit card payments
  • Insurance
  • Condo fees
  • Miscellaneous vendor invoices
  • GL allocations
  • Posting and coding questions
  • Support year-end close, including GL allocations, missing invoices, reclassifications, and reconciliations
  • Upload year-end documentation to ShareFile for external accountants and respond to auditor inquiries related to AP and sales tax filings
  • Assist Operations and other departments as needed
  • Participate in special projects and audits (e.g., Bell Aliant audit)
  • Assist in Budget process
  • Manage Head Office petty cash

Requirements

  • Proven experience in an Accounts Payable Manager or Senior AP role
  • Strong knowledge of GST, HST, and QST filings and compliance
  • Yardi experience is required (P2P and invoice processing)
  • Solid understanding of GL coding and accounting fundamentals
  • Experience supporting audits and year-end processes
  • Highly organized, detail-oriented, and able to manage multiple priorities
  • Strong communication skills and a collaborative mindset

Job Types: Full-time, Fixed term contract

Contract length: 12 months

Pay: $50,000.00-$70,000.00 per year

Benefits:

  • Commuter benefits
  • Company events
  • Dental care
  • Disability insurance
  • Extended health care
  • Life insurance
  • Profit sharing
  • RRSP match
  • Vision care
  • Wellness program

Work Location: Hybrid remote in Westmount, QC

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