Reception & Executive Assistant

4 days ago

Winnipeg MB RT Y, Canada Alexandrian Pyramid Automotive INC Full time

Alexandrian Pyramid Automotive is a fast-growing used car dealership and automotive service centre located in Winnipeg, MB.

We're looking for a Reception & Executive Assistant to join our team — someone who is organized, proactive, and driven to make things happen.

You'll act as the communication and coordination hub of the business — managing customer communication, scheduling, car listings, and administrative tasks, while directly supporting the Owner in daily operations, marketing, and workflow management.

This role is ideal for someone who's a self-starter, problem solver, and leader in attitude — not a follower.

Responsibilities

  • Greet customers in person, by phone, and online with professionalism.
  • Respond promptly to Marketplace, website, and email inquiries.
  • Schedule test drives, rentals, and detailing appointments.
  • Maintain and update the vehicle status board (Auction → Mechanic → Detail → Ready → Sold).
  • Create and update online vehicle listings with photos and descriptions.
  • Assist with social media content, promotions, and marketing campaigns.
  • Prepare invoices, receipts, warranty forms, and record payments.
  • Track staff hours, vendor bills, receipts, and support payroll preparation.
  • File customer and vehicle documents digitally and physically.
  • Support the owner with communication, coordination, and administrative reports.
  • Help ensure the shop and front desk are organized, clean, and professional.

Requirements

  • 1–3 years of experience in administration, customer service, or executive support.
  • Strong English communication (spoken and written).
  • Arabic or French language skills are an asset.
  • Experience in sales, marketing, or social media content creation is a huge plus.
  • Proficiency with Facebook Marketplace, Google Sheets, and Canva (or similar tools).
  • Strong organizational skills and attention to detail.
  • Able to multitask in a busy environment and take initiative without supervision.
  • Weekend availability is required.

What We Offer

  • Competitive pay: $17–$20/hour after probation + performance bonuses.
  • Full-time schedule (approx. 40 hours/week, weekends required).
  • Growth potential — this role can evolve into a management position as the company expands.
  • Friendly, collaborative environment with a hands-on owner and motivated team.
  • Opportunity to build skills across customer service, marketing, and operations.

Schedule

  • Full-time: 40 hours/week
  • Typical hours: 10 AM – 6 PM
  • Weekend availability required

Job Types: Full-time, Permanent, Fixed term contract

Contract length: 3 months

Pay: $17.00-$20.00 per hour

Expected hours: 32 – 40 per week

Benefits:

  • Commuter benefits
  • Company car
  • Flexible schedule
  • On-site parking
  • Store discount

Application question(s):

  • Do you have at least 1 year of experience in administrative support, customer service, or coordination?

Work Location: In person

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