Executive Assistant

Executive Assistant

Location: Markham Ontario, Canada (In-Person – GTA Based Preferred)

Company: PL Energy Services

PL Energy Services is a Professional Engineering and Construction firm dedicated to delivering innovative HVAC and electrical solutions that reduce energy consumption, help protect the environment, and improve our clients' bottom lines. We are a recognized industry leader in energy conservation strategies and integrated design-build implementation.

Our clients include some of Canada's largest real estate organizations, spanning residential, commercial, and manufacturing sectors.

This is an outstanding opportunity to join a dynamic and fast-growing company in a financially rewarding, environmentally focused industry.

Job Description

PL Energy Services is seeking a highly organized and driven Executive Assistant to provide direct support to our leadership team. This in-person role is ideal for a professional who thrives in fast-paced environments and has a sharp eye for detail, excellent written communication skills, and a proactive mindset.

You will be working closely with the Director of Operations, supporting key business functions including executive operations, internal communications, campaign rollouts, and project support.

Core Duties

• Manage calendars, meeting schedules, and travel logistics for senior executives
• Draft, review, and respond to email correspondence with professionalism and clarity
• Conduct business research and prepare concise reports on potential opportunities
• Assist in the planning and execution of marketing and communications campaigns
• Manage and schedule posts on company social media accounts (LinkedIn, Instagram, etc.)
• Organize and maintain a library of project images for marketing and client showcases
• Coordinate meetings, presentations, and document preparation across departments
• Support internal initiatives, special projects, and executive-level reporting
• Travel as required to project sites, client meetings, or events across Ontario and Canada

Skills and Qualifications

• Excellent written and verbal communication skills
• Exceptional attention to detail and time management
• Strong proficiency in Microsoft Outlook, Word, Excel, and Microsoft TEAMS tools
• Experience with social media platforms and scheduling tools is an asset
• Ability to manage multiple priorities while maintaining accuracy and professionalism
• Comfortable collaborating across departments and with external stakeholders
• Able to remain calm, composed, and solution-focused in high-pressure or time-sensitive situations

Qualifications

• 2–4 years of experience in an Executive Assistant, Administrative, or Coordinator role
• Post-secondary education in Business Administration, Communications, or a related field
• Experience in engineering, construction, or technical services is considered an asset
• Valid Ontario Driver's Licence (G)
• Full-time availability (Monday to Friday)
• Willingness to travel occasionally within Ontario and across Canada

About You

• Highly organized, self-motivated, and solutions-oriented
• Able to anticipate needs and take initiative without needing to be micromanaged
• Brings professionalism, punctuality, and reliability to every interaction
• Thrives in a fast-paced, detail-driven work environment
• Excited to contribute to a growing company where your work makes a real impact
• Handles stressful situations with professionalism, clarity, and emotional maturity

What We Offer

• Competitive salary based on experience
• Extended health and dental benefits
• Direct exposure to executive-level operations and strategic initiatives
• A supportive team culture that values collaboration, accountability, and growth
• Opportunities for professional development in a high-performing environment
• Involvement in high-profile projects across Ontario and Canada

Apply Today

Ready to step into a role where your organizational and communication skills drive real impact?

Submit your resume and a brief introduction explaining why you're the right fit for PL Energy Services.

We look forward to meeting detail-oriented professionals who want to grow with a forward-thinking, respected engineering firm.

Job Types: Full-time, Permanent

Benefits:

• Dental care
• Extended health care

Work Location: In person