Executive Assistant

2 days ago

Markham, Ontario, Canada Altohelix Full time

Company Description

Altohelix, a Canadian company, specializes in drone hardware, mobile laser scanners, and professional drone training tailored for professional and industrial applications. As an authorized dealer for leading brands such as DJI Enterprise and FARO 3D laser scanners, the company excels in providing state-of-the-art products and solutions for accurate geospatial data collection. Since its inception in 2016, Altohelix has trained thousands of RPAS pilots through Transport Canada-compliant ground schools and specialized industry training programs. Altohelix is committed to enhancing efficiency and precision in diverse sectors with cutting-edge technology and expertise.

Job Summary

We are seeking a highly organized and proactive Executive Assistant to support our executive team. The ideal candidate will possess strong administrative skills, excellent communication abilities, and proficiency with various office software. This role involves managing calendars, handling correspondence, and providing exceptional customer service to ensure smooth daily operations. The Executive Assistant will play a vital role in maintaining efficiency and professionalism within our organization.

Responsibilities

  • Manage and coordinate executive calendars using Microsoft Outlook Calendar and Google Workspace to schedule appointments, meetings, and travel arrangements.
  • Prepare, proofread, and edit correspondence, reports, and presentations with attention to detail.
  • Handle incoming calls using multi-line phone systems with professional phone etiquette; direct inquiries appropriately.
  • Perform data entry, filing, and document management tasks utilizing Microsoft Office applications and DocuSign for electronic signatures.
  • Support administrative functions such as organizing files, managing email correspondence, and coordinating meetings.
  • Ensure confidentiality of sensitive information and maintain high standards of professionalism at all times.

Qualifications

  • Proficiency in Executive Administrative Assistance and providing Executive Support
  • Strong Communication and interpersonal skills
  • Attention to detail and time management capabilities
  • Ability to work independently, handle confidential information, and prioritize tasks effectively
  • Bachelor's degree or equivalent work experience in a related field is a plus
  • Proficiency in office software and tools

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