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HR Coordinator

2 hours ago

Admiral Blvd Mississauga Ontario LT W Canada First Onsite Full time

Are you an organized, detail-focused professional who thrives in multi-system environments? Do you enjoy working with data, building efficient processes, and using advanced Excel tools to keep operations running smoothly? If so, our HR Coordinator role could be the next great step in your career. In this role, you'll support key HR processes, manage high-volume transactions across multiple systems, and help ensure accurate, timely people data throughout the employee lifecycle.

A DAY IN THE LIFE OF AN HR COORDINATOR

As an HR Coordinator, you support the full employee lifecycle by preparing, processing, and reconciling transactions for new hires, transfers, promotions, and terminations across multiple HR and payroll systems. You perform detailed accuracy checks, maintain electronic personnel files, coordinate pre-employment screenings, and ensure all documentation is complete and submitted on time.

You regularly work with employee data using advanced Excel functions-such as VLOOKUP/XLOOKUP, pivot tables, Power Query, and basic macros-to validate information, reconcile reports between systems, track metrics, and support audits and projects. Each day, you respond to HR inquiries, route offer approvals, prepare letters, and update employee records while ensuring data integrity and confidentiality.

You also support onboarding and training administration, assist with policy and process updates, and contribute to departmental projects focused on improving system efficiency, reporting accuracy, and overall HR operations. Your ability to navigate multiple systems, manage data precisely, and streamline workflows helps ensure employees and leaders receive consistent, compliant, and timely support.

This is an open, full-time position working Monday to Friday in a fully remote environment. The expected salary range is $50,000-$60,000 annually, based on experience and qualifications.

Qualifications

  • Two to three years of experience in administrative support
  • Experience working across multiple HR systems or applicant tracking systems; iSolved or ADP preferred
  • Advanced Excel skills, including VLOOKUP/XLOOKUP, pivot tables, Power Query, and exposure to macros
  • Strong communication skills with the ability to work professionally with employees and leaders
  • Proven ability to manage high-volume, data-driven transactions with accuracy and attention to detail
  • Strong organization, prioritization, and time-management skills in a fast-paced environment
  • Ability to research information, interpret policies, and apply standards independently
  • Working knowledge of employment standards as they relate to HR processes
  • Post-secondary education in HR, business administration, or a related field, or an equivalent combination of education and experience
  • Bilingual fluency in French and English preferred

Who We Are

At First Onsite, the work you do every day makes a real impact. You'll help communities rebuild and families recover after unexpected events. We offer competitive pay, comprehensive health and dental benefits, and RRSP matching because we believe in taking care of our people. You'll have opportunities to learn, grow, and build a lasting career across Canada in a culture that values care, collaboration, and doing the right thing. If you thrive in a team environment and want to make a meaningful difference, we'd love to hear from you.

Let's Rebuild Together

Your next opportunity starts here. Apply today using our quick, three-minute, mobile-friendly application. Join First Onsite. Make a difference. Build your future.

By submitting your application, you consent to the collection, use, disclosure, and storage of your personal information by FirstOnsite Restoration Limited operating as First Onsite Property Restoration ("First Onsite") for purposes related to your application for employment. This includes information gathered during the recruitment and interview process. Your personal information may be shared internally with relevant personnel involved in the hiring process.

First Onsite is committed to handling your personal information in accordance with applicable federal and provincial privacy laws, including the Personal Information Protection and Electronic Documents Act (PIPEDA) and any other relevant privacy legislation in your province or territory. If you have questions about how your personal information is handled, or if you wish to request access to your information, please contact our HR Department.

In accordance with the Accessibility for Ontarians with Disabilities Act, 2005, and the Ontario Human Rights Code, First Onsite Restoration will provide accommodations throughout the recruitment and selection process to applicants with disabilities. If selected to participate in the recruitment and selection process, please inform Human Resources or the Hiring Manager of the nature of any accommodation(s) that you may require in respect of any materials or processes used to ensure your equal participation.