Office Assistant/Bookkeeper

Position Overview

Manage comprehensive bookkeeping, accounting, and clerical functions for a small, hands-on mushroom cultivation and packing operation.

This role supports production costing, inventory tracking, vendor and customer transactions, payroll, and financial reporting—crucial for helping our farm maintain financial clarity and scalability.

Responsibilities

• Perform daily bookkeeping tasks, including accounts payable and accounts receivable management
• Prepare journal entries and maintain the general ledger
• Conduct balance sheet reconciliation and general ledger reconciliation
• Assist in the preparation of financial reports, ensuring accuracy and compliance with financial concepts
• Utilize accounting software such as QuickBooks or similar tools for efficient record-keeping
• Conduct account analysis and assist with budgeting processes
• Support tax-related activities and ensure timely filing of necessary documents
• Maintain organized records for governmental accounting requirements when applicable
• Execute bank reconciliations to ensure accuracy in financial statements
• Collaborate with team members to improve accounting processes and workflows
• Maintain organized electronic and paper financial filing systems, including imaging and archiving of invoices, packing data, and audit documentation Joe Produce+1.
• Liaise with vendors, growers, and suppliers to resolve invoice discrepancies and payment issues
• Support month-end and year-end closing, assist with external audits, and help with periodic financial projects.
• Track inventory of raw materials (substrate materials, spawn) and finished products (harvested mushrooms), and assist with production yield cost tracking JoobleTeal.
• Reconcile vendor grower costs and supplier invoices, ensuring accurate cost allocation Teal.
• Process daily weight and product receipt reports, create invoices for wholesale customers, and manage associated AR documentation Teal.
• Generate packing slips for outgoing orders and assist in order setup—especially useful during busy shipping periods Teal.

Qualifications & Requirements:

Education & Experience

• Post-secondary diploma or degree in Accounting, Business, Finance, or related field—though a strong combination of education and relevant experience is acceptable
• Minimum 1–3 years of bookkeeping or accounting experience. Experience with agriculture, produce, packing, or small-scale manufacturing is a valuable asset.

Technical Skills

• Proficiency in accounting software such as QuickBooks, Sage, etc. Familiarity with agricultural or packing-related systems is a plus.
• Strong Excel skills, comfortable with spreadsheets for tracking yields, inventory, and AR/AP data.
• Excellent organization, attention to detail, and ability to meet deadlines consistently.

Soft Skills

• Comfortable working in both office and greenhouse/packing environments, possibly handling light physical tasks (e.g. lifting packing supplies).
• Strong communication skills—able to coordinate with growers, vendors, and team members.
• Self‑motivated, flexible, and comfortable in a dynamic startup environment with shifting priorities.

If you are passionate about accounting and eager to contribute to our organization's success while growing your career in finance, we encourage you to apply for this exciting opportunity.

Job Type: Full-time

Pay: $17.60-$23.00 per hour

Expected hours: 40 – 44 per week

Benefits:

• Dental care
• Extended health care
• Life insurance
• Paid time off
• Vision care

Ability to commute/relocate:

• Niagara-on-the-Lake, ON: reliably commute or plan to relocate before starting work (required)

Experience:

• Bookkeeping: 1 year (preferred)

Work Location: In person