Logistics Administrator

Join the Black Fly Beverage Team

Who We Are:

At Black Fly Beverage Co., we don't just make drinks - we craft experiences. As a proudly Canadian, fast-growing producer of spirit-based beverages and a trusted partner in the beverage industry, we're all about quality, innovation, and teamwork. Our facility features cutting-edge canning, bottling, and injection molding technology - but it's our people who make us truly exceptional.

We're looking for team players who care about what they do, take pride in their work, and want to grow with a company that's expanding nationwide and raising the bar for what a great beverage brand can be

Role Summary & Purpose:

The Logistics Administrator plays a key role in supporting Black Fly's shipping, receiving, and customs operations across Canada and the United States. This role ensures the accurate preparation and processing of shipment documentation, coordinates carrier activity during afternoon and evening shipping windows, and maintains compliance with customs, excise, and Dangerous Goods requirements. Working closely with Warehouse Supervisors, carriers, and customs brokers, the Logistics Administrator helps keep daily logistics activities running smoothly through strong documentation accuracy, efficient truck and dock coordination, and proactive issue resolution. This position also provides essential administrative support to the logistics team, including data entry, reporting, and cross-functional communication, contributing to a highly organized and compliant warehouse and distribution environment.

We are currently hiring for two shift schedules:

• Monday - Friday, 10:00am - 6:00pm
• Monday - Friday, 1:00pm - 9:00pm

Key Responsibilities

1. Shipping, Receiving & Documentation

• Prepare, verify, and process Bills of Lading (BOLs) for outbound/inbound shipments.
• Ensure accurate shipment documentation for Canadian and U.S. customers.
• Support same-day and next-day shipment preparation during afternoon/evening shipping windows.
• Maintain accurate electronic and physical filing of shipment documents.
• Assist with resolving documentation discrepancies or missing information.

2. Customs & Compliance

• Coordinate Canadian and U.S. customs clearance for outgoing and incoming shipments.
• Communicate with customs brokers to ensure timely document submission and clearance.
• Prepare basic customs paperwork; escalate complex issues to senior team members.
• Maintain records to support Excise and Dangerous Goods compliance.
• Complete and update Dangerous Goods paperwork (DG certification training provided).

3. Truck Coordination & Dock Scheduling

• Assist with coordinating incoming and outgoing trucks with carriers and Warehouse Supervisor(s).
• Manage dock scheduling in OpenDock/NOVA for afternoon/evening deliveries and pickups.
• Track truck ETAs and communicate changes to internal stakeholders.
• Support carrier communications for routine inquiries and pickup confirmations.

4. Dunnage & Warehouse Support

• Manage dunnage tracking, sorting, and return coordination to internal/external vendors and other facilities.
• Support CHEP/dunnage movement documentation and reporting as assigned.
• Assist Warehouse Supervisor(s) with stock checks, inventory verifications, and administrative support.

5. Administrative & Cross-Team Support

• Data entry, document preparation, reports, and general logistics administrative work.
• Ensure all paperwork is completed accurately and routed to the correct department.
• Support monthly reporting or recurring administrative tasks (excise support, dunnage logs, destruction logs, etc.).
• Provide coverage for routine tasks during vacations/absences for the broader logistics team.
• Other duties as assigned.

Qualifications & Requirements

• Post-secondary diploma in Business, Supply Chain, Logistics, or related field preferred.
• 1 – 3 years experience in logistics, shipping/receiving, customs, transportation admin, or related roles.
• Strong ability to problem solve independently on a regular basis.
• Strong attention to detail and accuracy in data entry and documentation.
• Experience with cross-border customs documentation (Canada/US) considered a strong asset.
• Knowledge of Dangerous Goods regulations an asset (certification provided if needed).
• Strong organizational and problem-solving skills.
• Ability to work independently and multitask in a fast-paced environment.
• Proficiency with Microsoft Office (Excel required).
• Experience with Microsoft Business Central or other ERP systems considered an asset.
• Strong verbal and written communication skills.

What's In It For You:

• Competitive pay with optional overtime
• Work boot and safety glasses allowances
• Paid breaks
• Health Benefits
• 5 paid personal days, and your birthday off
• Free case (24 cans or bottles) of Black Fly beverages every month

At Black Fly, we are a quickly growing company and are excited to maintain the right staff. As such, we offer a very competitive compensation package to attract and maintain the best people. Black Fly is thankful to all who apply, however, only those who are qualified will be contacted for an interview.

Black Fly Beverage Company is an equal opportunity employer, and we are fully committed to abiding by all equal opportunity employment standards. Our employment policies strictly prohibit all forms of discrimination. We are also committed to providing accommodations throughout the recruitment, selection, and employment process, in accordance with the Accessibility for Ontarians with Disabilities Act (AODA) and the Ontario Human Rights Code. If you require accommodation at any stage, please let us know and we will work with you to meet your needs.

Job Types: Full-time, Permanent

Pay: $22.00-$24.00 per hour

Expected hours: 40 per week

Benefits:

• Casual dress
• Company events
• Dental care
• Disability insurance
• Employee assistance program
• Extended health care
• Life insurance
• On-site parking
• Paid time off
• Profit sharing
• Vision care

Experience:

• Logistics: 3 years (required)

Location:

• London, ON N5Y 5B8 (required)

Work Location: In person