Team Assistant

When you join ASX, you're joining a company with a strong purpose – to power a stronger economic future by enabling a fair and dynamic marketplace for all.

In your new role, you'll be part of a leading global securities exchange with a strong brand. We are known for being a trusted market operator and an exciting data hub. 

Want to know why we are a great place to work, click on the link to learn more.

The ASX team brings together talented people from a diverse range of disciplines. 

We run critical market infrastructure, with 1 in 3 people employed within technology.  Yet we have a unique complexity of roles across a range of disciplines such as operations, program delivery, financial products, investor engagement, risk and compliance.

We're proud to foster a workplace where diversity is celebrated and inclusion is part of our everyday culture. Our employee-led networks champion LGBTIQ+ inclusion, promote gender equality, accessibility and wellbeing, inspire giving and volunteering, and celebrate cultural and religious events, creating a sense of belonging for all. As an AWEI Bronze employer and member of the Champions of Change Coalition for gender equality, we're committed to a fair and inclusive workplace where everyone can thrive.

Your Team:

ASX Technology is the largest division within ASX, consisting of approximately half of the workforce, led by the Chief Information Officer (CIO) and their leadership team. The division oversees the planning, development, delivery and operations of technology for ASX including lines of business aligned technology teams, and shared services such as Infrastructure, Cyber Security and
Architecture. The team assistant directly supports the office of the CIO with day to day administrative and operational activities, liaising primarily with the Technology Leadership Team (TLT), the Executive Assistant to the CIO, and other team assistants across ASX.

Your core responsibilities:

• Coordinate meetings and events with external partners and stakeholders of the TLT, acting as primary point of contact to manage

• Provide light touch calendar management, administrative and operational support to the CIO's TLT.

• logistics, communications and scheduling on behalf of the TLT.

• Organise divisional and leadership team meetings and events, including logistics, catering, IT/audio visual setup, managing the

• shared mailbox and divisional calendar and maintaining key Technology distribution lists.

• Coordinate travel arrangements for the Technology division, ensuring compliance with relevant policies.

• Assist with maintaining up-to-date team documentation, such as organisational charts and procedural documentation for team

• management.

• Support the weekly TLT operating rhythm by coordinating agendas, attendee and distribution of materials, including minute-taking

• if required for operational team meetings.

• Support the TLT with expense reporting and purchases order processes by providing guidance, answering queries and facilitating

• interactions with Finance and Procurement.

• Support the Executive Assistant to the CIO as required, including coverage during periods of leave.

• Assist with on-boarding activities for senior Technology team members, supporting a smooth transition into their new role.

• Identify and implement improvements to business management processes, driving team efficiency and collaboration in a fast-

• paced environment.

• Maintain strict compliance with internal policies, adhering to the governance standards required of a highly regulated financial

• services environment.

• Your experience and qualifications

Must have:

• Excellent organisational skills with high attention to detail

• Demonstrated ability to manage deadlines

• Ability to manage multiple tasks and prioritise accordingly

• Proficient computer skills (Outlook, Word, Excel, PowerPoint) with the ability to learn new systems

• Excellent communication skills, both verbal and written

• SharePoint/Office 365 experience

• Tertiary qualifications in business

We make hiring decisions based on your skills, capabilities and experience, and how you'll help us to live our values. We encourage you to apply even if you don't meet all the criteria of this role. If you need any adjustments during the application or interview process to help you present your best self, please let us know.

At ASX Group, our diverse workforce is essential to build and maintain a fair and dynamic marketplace. We support flexible working and offer hybrid working options. Even if our roles are advertised as full-time, we encourage you to apply if you are interested in part-time or other flexible working arrangements.

We will arrange for successful candidates to have background checks, including reference and police checks completed as part of the on-boarding process.