Payroll Administrator

Join Our Community at Canadian College

At Canadian College, success is a shared journey. We cultivate a collaborative, inclusive, and people‑centred culture where diverse talents, lived experiences, and perspectives come together to create meaningful change. Whether you are a student, faculty member, or part of our team, you'll find a community where your contributions are valued and your professional growth is genuinely supported.

Are you passionate about creating exceptional educational experiences rooted in compassion and real‑world impact? Canadian College is driven by excellence, purpose, and care. With a strong reputation among healthcare and human services professionals, we take pride in the meaningful work we do, and the difference we make every day.

About the Role

As the Payroll Administrator, you will play a trusted and impactful role in supporting the people who power Canadian College Reporting to the Manager, People and Culture, you will ensure payroll is delivered with accuracy, care, and compliance—providing employees with confidence that they are paid correctly and on time.

This role supports a semi-monthly payroll cycle for staff, faculty, and subcontractors and oversees end-to-end payroll processing using UKG. Beyond payroll, you will contribute to benefits administration, compliance reporting, and onboarding support, partnering closely with the People & Culture and Finance teams.

This is an ideal opportunity for someone who enjoys working behind the scenes to create seamless employee experiences, values precision and confidentiality, and takes pride in delivering high-quality service in a purpose-driven educational environment.

Key Responsibilities

• Payroll Operations
• Process semi‑monthly payroll for staff, faculty, and subcontractors using UKG, ensuring accuracy and adherence to established timelines
• Maintain and update employee records in UKG, including new hires, terminations, and compensation changes
• Monitor the shared payroll inbox; respond to inquiries and escalate issues as appropriate
• Coordinate payroll cut‑off reminders and ensure required documentation is received on time
• Review and enter rate confirmations and payroll adjustments
• Record, reconcile, and validate insurable hours, earnings, and deductions
• Generate payroll reports (e.g., RRSP contributions, year‑to‑date summaries) as required
• Prepare and submit Records of Employment (ROEs)
• Investigate and resolve payroll discrepancies in a timely and professional manner
• Prepare monthly payroll integrations and reports for the Finance team

Vacation, Benefits & Compliance

• Track and maintain vacation accruals and balances within UKG
• Ensure vacation usage aligns with employee entitlements and internal policies
• Calculate, reconcile, and update benefit deductions and rates
• Prepare and submit monthly and quarterly remittances (WCB, OHIS, WorkSafeBC, EHT)
• Support the maintenance of internal rate matrices and compensation tracking tools
• Assist with reconciliation of payroll‑related general ledger accounts
• Ensure compliance with internal policies and applicable employment and payroll legislation

Administrative & Onboarding Support

• Verify new hire documentation, including tax forms and benefits enrolment
• Monitor the onboarding module each pay cycle to confirm payroll readiness
• Lead or support staff orientations in collaboration with the Talent Acquisition team
• Audit and maintain employee records in UKG to ensure data integrity and regulatory compliance
• Liaise with the Scheduling and Contracts Administrator and HR Assistant to ensure alignment between contracts and payroll data
• Provide general administrative support to the People & Culture team as required

Qualifications

• Minimum of 1 year of experience in a clerical, payroll, or administrative role
• Payroll Compliance Practitioner (PCP) designation, or currently in progress, is considered an asset
• Proficiency with Microsoft Outlook, Excel, Word, and PDF tools
• Strong ability to work effectively under strict deadlines
• Excellent administrative, organizational, and attention‑to‑detail skills
• Strong written and verbal communication skills
• Working knowledge of the Employment Standards Act and payroll best practices

Our Core Values

Our work is guided by values that shape our culture and decision‑making:

• Connectedness and Inclusivity
• Collaboration and Innovation
• Accountability and Integrity
• Adaptability and Responsiveness
• Equity, Diversity, and Inclusion

Equity, Diversity & Inclusion

Canadian College is committed to fostering a diverse, inclusive, and equitable community where everyone feels valued and supported. We welcome applications from individuals of all backgrounds and lived experiences, including Black, Indigenous, and People of Color (BIPOC), 2SLGBTQIA+ individuals, persons with disabilities, and those who may face systemic barriers. We believe diversity strengthens our learning environment and enriches our collective work.

To learn more about Canadian College, please visit our website.

While we sincerely appreciate all applications, only candidates selected for an interview will be contacted.

Job Type: Full-time

Pay: $50,000.00-$53,000.00 per year

Benefits:

• Dental care
• Disability insurance
• Employee assistance program
• Extended health care
• Life insurance
• On-site gym
• On-site parking
• Paid time off
• Vision care
• Work from home

Work Location: Hybrid remote in Surrey, BC V3T 0A3