Project Manager

Description
FirstService Residential transforms the property management landscape by providing professional association management services to over 9,000 residential communities across the United States and Canada. Our dedication to associate satisfaction and growth is recognized by our Great Place to Work certification, exemplifying our commitment to fostering a positive and inclusive workplace culture. Our 19,000 associates can count on competitive salaries, top-tier medical and dental coverage, career training, and support for continued professional development. Experience being part of a high-performing team with a fulfilling career in property management with FirstService Residential.

Position Summary
The Project Manager is responsible for overseeing and project management of capital projects, maintenance initiatives, and operational improvements within condominium corporations, rental properties and select commercial properties, across Alberta. This role ensures that all projects align with the governing legislation, meet stakeholder expectations, and are delivered on time and within budget.

The position is responsible to lead the project management division to drive additional revenues through increased project management and will work closely with the Business Development team to assist in growing the portfolio as we well as to work with the Community managers to assist them in developing new capital projects for their portfolio.

Key Responsibilities- Project Oversight & Execution

• Plan, coordinate, and manage capital improvement and maintenance projects (e.g., roofing, HVAC, landscaping, reserve fund projects).
• Review Reserve Fund Studies, asset reports or other pertinent documents and collaborate with Community Manager (CM) to identify projects to be undertaken in the near, mid and long term.
• Develop project scopes, timelines, and budgets in collaboration with the stakeholders and CM.
• Assist in developing funding models for clients to facilitate new projects.
• Allocate resources, including personnel, budget, and materials, and managing their efficient use.
• Assist CM to coordinate with Engineering consultant, where applicable, to monitor project progress, manage risks, and ensure quality control.
• Ensure all project deliverables are completed, documentation is finalized, and the project is formally closed including client billing.
• Responsible to create invoices to clients for project management fees, send to CM for approval & processing, and to assist the CM in collection of invoices.
• Business development in condo loans and assessments.

• Board & Stakeholder Communication

• Serve as the primary liaison between the condominium board, stakeholders, contractors, and regulatory bodies.

• Coordinate with CM to manage resident and stakeholder communications.

• Prepare and present project updates, financial reports, and recommendations at board meetings and AGMs.

• Vendor & Contractor Management

• Source, evaluate, and manage third-party contractors and service providers.

• Negotiate contracts and ensure compliance with service agreements and safety standards.

• Financial & Regulatory Compliance

• Assist in preparing and managing project budgets, reserve fund allocations, and financial forecasts.

• Ensure compliance with the Condominium Property Act, Real Estate Act, and RECA licensing standards.

• Operational Support

• Coordinate with condominium managers and site staff to ensure smooth day-to-day operations with respect to the ongoing projects.

Qualifications

• Post-secondary education in Project Management, Construction, Business Administration, or a related field. – PMP, EIT or CET.
• Minimum 3 years project management experience in condominium management, property management, or construction.
• RECA licensing (or eligibility) for condominium management in Alberta is not required, however, knowledge of condominium industry is an asset.
• Strong knowledge of Alberta's Condominium Property Act and related regulations.
• Proficiency in project management tools and Microsoft Office Suite.

Skills & Attributes

• Excellent organizational and time management skills.
• Strong interpersonal and communication abilities.
• Ability to manage multiple projects and stakeholders simultaneously.
• Detail-oriented with a proactive problem-solving approach.
• Familiarity with reserve fund studies and long-term capital planning is an asset.

Disclaimer
The above information on this description has been designed to indicate the general nature and level of work performed by employees within this classification. It is not designed to contain or be interpreted as a comprehensive inventory of all duties, responsibilities, and qualifications required of employees assigned to this job. This is not an all-inclusive jobdescription; therefore, management has the right to assign or reassign schedules, duties and responsibilities to this job at any time.