Legal Assistant

6 days ago

North York ON MN P, Canada MESHKINI LAW PARTNERS LLP Full time $36,000 - $40,000 per year

Legal Assistant – Production Clerk

Location: Toronto, ON (On-site)

Employment: Full-time (Mon–Fri)

About the role

We're looking for a detail-obsessed Legal Assistant (Production Clerk) to keep files moving—from drafting and formatting documents to assembling briefs, managing e-filings, and coordinating records. You'll work closely with counsel and clerks to ensure deadlines are hit, documents are pristine, and clients are kept in the loop.

What you'll do

  • Prepare, format, and QC outgoing legal documents (letters, pleadings, affidavits, motion records, briefs) from templates and dictation.
  • Manage document "production" workflow: naming conventions, version control, pagination, Bates-stamping, TOCs/tabs, and bundle assembly.
  • E-file and serve documents (Ontario e-filing portals; arrange process service and couriers).
  • Build and update closing/materials binders and electronic brief books (PDF hyperlinked).
  • Request, track, and summarize third-party records (medical/employment/insurer), maintain production logs.
  • Calendar key dates/limitations; prep reminder ticklers for counsel.
  • Maintain neat, searchable digital files (Drive) and follow DMS/retention policies.
  • Client-facing admin: intake follow-ups, obtain signatures, send status updates.
  • Coordinate with experts, court staff, and opposing counsel on scheduling and materials.
  • General admin: scanning, OCR, mailouts, postage logs, supply tracking.
  • Order and index AB/TPD benefits records; track undertakings; organize medical briefs and chronologies.

Must-have qualifications

  • 1–3+ years in a law office (legal admin/assistant/clerk) or completion of a Legal Assistant/Law Clerk program.
  • Excellent document production skills (Word advanced formatting, styles, TOC/TOA; Adobe Acrobat for combine/OCR/bookmarks).
  • Strong grasp of Ontario civil procedure basics (forms, filing/serving, deadlines).
  • Impeccable attention to detail; fast, accurate typing and proofing.
  • Professional communication with clients, counsel, courts, and vendors.
  • Ability to juggle competing deadlines and follow checklists precisely.
  • Eligibility to work in Canada; reliable attendance.

Nice to have

  • Experience with: Ontario e-filing portals, CaseLines, Clio/PC Law/Actionstep, Google Workspace, Slack, Asana.
  • Personal Injury or litigation background (records, undertakings, productions).
  • PDF hyperlinking/brief-book creation; Excel logs.
  • Bilingual (English/French or other).
  • Notary/commissioner of oaths (or willingness to obtain).

How to apply

Apply on Indeed with your resume and a short note describing a time you improved a document or filing process. Please include your earliest start date

Job Type: Full-time

Pay: $37,000.00-$40,000.00 per year

Work Location: In person

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