Mechanical Project Coordinator

3 days ago

Exeter, Ontario, Canada Jayden's Mechanical Full time



Mechanical Project Coordinator

Location: Head Office – Exeter, Ontario

Employment Type: Full-Time, Permanent

Job Description:

Jayden's Mechanical is an industry leader in plumbing, heating, and electrical services across

Southwestern Ontario. We're a privately owned and rapidly growing company built on a foundation of

quality workmanship, exceptional service, and a commitment to our people and communities.

We're seeking a Mechanical Project Coordinator to join our Commercial Projects team. This role

provides vital administrative, estimating, and organizational support to ensure our projects run

smoothly from pre-construction through close-out. The ideal candidate is detail-oriented, proactive,

and thrives in a fast-paced, team-focused environment.

Responsibilities include (but are not limited to):

  • Support Project Managers in coordinating all aspects of commercial mechanical projects from

tender through completion.

  • Assist with estimating activities, including take-offs, gathering supplier quotes, preparing bid

documentation, and organizing tender submissions.

  • Track and update pricing, change orders, and scope adjustments throughout the project

lifecycle.

  • Prepare and maintain project documentation, including schedules, budgets, purchase orders,

submittals, and RFIs.

  • Coordinate procurement and material tracking to ensure timely delivery and cost accuracy.
  • Maintain organized project files, drawings, and correspondence in both digital and physical

formats.

  • Schedule and record project meetings, distribute minutes, and monitor follow-up actions.
  • Support communication between clients, subcontractors, vendors, and internal departments.
  • Collaborate with accounting and project management teams to support job costing, progress

billing, and reporting.

  • Monitor project progress, identify potential scheduling or documentation issues, and assist in

resolving them.

  • Provide general administrative and coordination support to the Commercial Projects

department as needed.

Qualifications Include:

  • 2–4 years of experience in construction, mechanical, estimating, or project coordination

(commercial or industrial preferred).

  • Strong organizational, multitasking, and communication skills with keen attention to detail.
  • Experience assisting with tender submissions, material take-offs, or pricing breakdowns

considered an asset.

  • Proficiency in Microsoft Office and/or Google Workspace; familiarity with estimating or project

management software preferred.

  • Understanding of construction documentation such as submittals, drawings, RFIs, and change

orders.

  • Ability to collaborate effectively with multiple departments and manage competing priorities in a

deadline-driven environment.

  • A positive, professional, and solutions-oriented attitude.

What We Offer:

We offer highly competitive compensation based on experience and qualifications, including a

comprehensive employee benefits package and a Group RRSP matching program. We're seeking

career-minded professionals who are eager to grow with a dynamic and expanding organization.

Apply Today:

Please submit your application to We thank all applicants for their

interest; however, only those selected for our pre-screening process will be contacted.

PLEASE SUBMIT APPLICATIONS TO

.COM

Note only those candidates selected for our pre-screen process will be contacted

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