Junior Administrative Assistant

22 hours ago

Edmonton, Alberta, Canada Teckhorizon Inc Full time

*Position Overview*
The Administrative Assistant provides comprehensive administrative support to the Branch Administrator and assists with key organizational tasks. This role requires strong attention to detail, excellent organizational skills, and the ability to manage multiple priorities in a fast-paced environment.

*Key Responsibilities
Calendar Management*

  • Assist with scheduling and maintaining the Executive Director's calendar.
  • Coordinate meetings, appointments, and related logistics.

Email Management

  • Organize and maintain shared inboxes.
  • Tag, categorize, and prioritize emails for efficient follow-up.

Document & Filing Management

  • Maintain accurate and organized electronic and physical filing systems.
  • Ensure timely and easy retrieval of documents.

Administrative Support

  • Prepare correspondence, reports, and presentations.
  • Provide general support to the Branch Administrator.
  • Assist with other administrative tasks as assigned to support branch operations.

Collaboration

  • Work closely with internal teams to maintain smooth communication and workflow.

Work Location

  • Onsite (Edmonton, Alberta)

*Qualifications
Must-Have Qualifications
Education*

  • High School Diploma or GED.

*Soft Skills*

  • Clear verbal and written communication skills; ability to interact professionally.
  • Strong attention to detail.
  • Ability to manage multiple tasks and prioritize effectively.
  • Ability to work collaboratively and attend onsite meetings in Edmonton as required.

*Work Experience*

  • 1 year experience using Microsoft Office Suite.
  • 1 year experience with public sector retention and records archiving.
  • 1 year experience using Microsoft Outlook for email, task, and calendar management.

*Nice-to-Have Qualifications
Education*

  • Relevant post-secondary education in office administration or related field.

*Work Experience*

  • 1 year experience editing documents in Adobe Acrobat Pro.

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