Administrative Assistant

15 hours ago

Surrey, British Columbia, Canada International Water Guard Full time

Administrative Assistant

Company: International Water-Guard Industries Inc.

Location: Surrey, BC

Job Type: Temporary Full-Time (6-month contract)

Department: Engineering

About International Water-Guard Industries Inc.

International Water-Guard Industries Inc. (IWG) is a leading supplier of innovative airborne water

treatment and water system solutions for the aviation sector. Based in Surrey, BC, we serve major

aircraft manufacturers and operators worldwide. We are committed to innovation, safety, and

delivering high-quality solutions that enhance passenger experience and support the future of aviation.

Why Join IWG

  • Be part of a respected Canadian aerospace manufacturer with global reach.
  • Work with a collaborative team committed to innovation and quality.
  • Opportunities for career growth
  • Competitive compensation, benefits, and a supportive work environment.

About the Role

The Administrative Assistant provides comprehensive administrative and organizational support to the

Engineering Department. This role assists Engineering leadership with day-to-day operations,

coordination, documentation, and communication to ensure the department runs efficiently and

effectively.

What You'll Do

  • Provide general administrative support to the Engineering Department to support daily

operations

  • Assist Engineering management with scheduling, coordination, correspondence, and other

administrative tasks

  • Use Microsoft Planner to manage task cards, track assignments, monitor progress, and support

deadline management

  • Track project progress and follow up on action items, updates, and deliverables from team

members

  • Organize, maintain, and update electronic and paper files, records, and engineering

documentation

  • Prepare and update administrative documents, logs, trackers, and reports
  • Coordinate meetings, prepare agendas, and record accurate meeting minutes, including action

items and follow-ups

  • Support internal communication within the Engineering Department and coordinate with other

departments

  • Manage and distribute updates from the engineering team to relevant stakeholders
  • Perform general office duties including filing, scanning, copying, and email correspondence
  • Assist with other duties and special projects as assigned

What You Bring

  • High school diploma or equivalent required
  • Proven basic office administration experience and skills
  • Intermediate proficiency in Microsoft Office (Word, Excel, Outlook)
  • Strong working knowledge of Windows operating systems
  • Excellent organizational and time-management skills with the ability to prioritize multiple tasks
  • Strong attention to detail and accuracy
  • Effective verbal and written communication skills
  • Ability to work independently as well as collaboratively in a team environment
  • Professional, reliable, and cooperative approach to work

Disclaimer

The above statements are intended to describe the general nature and level of work being performed by

people assigned to this classification. They are not to be construed as an exhaustive list of all

responsibilities, duties, and skills required of personnel so classified. All personnel may be required to

perform duties outside of their normal responsibilities from time to time, as needed

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