Reception/Administrative Assistant

2 days ago

Lac La Biche AB, Canada Falcon Oil Experts Full time

Job Summary

We are seeking a highly organized and detail-oriented Administrative Assistant to support our team with daily office operations. The ideal candidate will possess strong computer skills, excellent communication abilities, and experience in clerical and customer service roles. This position offers an opportunity to work in a professional environment where organizational skills and attention to detail are highly valued. The Administrative Assistant will play a key role in maintaining efficient office workflows, managing correspondence, and providing exceptional support to staff and clients.

This position is mainly in Lac La Biche, Alberta, and is a full-time position. You may be required to travel in a company vehicle once or twice a month to visit various sites but will be conducted in one day (no over-night travels).

With the right fit, your hourly rate can be increased after your three month probation period.

Duties

  • Manage front desk responsibilities, including greeting visitors and answering multi-line phone systems with professional phone etiquette
  • Perform data entry tasks accurately using Microsoft Office, Google Workspace, and QuickBooks (remote training to use our system)
  • Handle filing systems both digitally and physically to ensure easy retrieval of documents
  • Support bookkeeping activities such as invoicing, billing, and record keeping
  • Assist with appointment scheduling and calendar management for staff members
  • Provide customer support by addressing inquiries via phone, email, or in person
  • Proofread documents for accuracy and clarity before distribution
  • Support medical or dental office operations if applicable, including patient check-in and insurance verification
  • Maintain organized office environment to promote productivity and efficiency

Requirements

  • Proven clerical or administrative experience, ideally within a medical or dental office setting
  • Proficiency in Microsoft Office Suite (Word, Excel, Outlook), Google Workspace, and QuickBooks
  • Strong computer skills with the ability to learn new software quickly
  • Excellent organizational skills with keen attention to detail
  • Effective communication skills, including professional phone etiquette and customer service experience
  • Ability to perform data entry accurately with fast typing speeds and proofreading capabilities
  • Experience with multi-line phone systems and front desk operations preferred
  • Demonstrated ability to handle filing systems efficiently and maintain confidentiality when necessary
  • Prior experience in bookkeeping or medical/dental office support is a plus
  • Strong organizational skills with the ability to prioritize tasks effectively

Job Types: Full-time, Permanent

Pay: $22.00-$25.00 per hour

Expected hours: 40 per week

Benefits:

  • Dental care
  • Extended health care
  • Life insurance

Work Location: In person

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