Receptionist/Office Coordinator

3 days ago

Mississauga ON LB J, Canada Arch Advisors | CI Assante Wealth Management Full time

Position Overview

We are a large investment firm with multiple Advisors operating from a fast-paced, professional office environment. We are seeking a highly organized and personable Receptionist / Office Coordinator to serve as the first point of contact for clients and visitors while ensuring the smooth day-to-day operation of the office. This role is critical in supporting Advisors and staff by maintaining an organized, welcoming, and efficient workplace.

Key Responsibilities

Reception & Client Experience

  • Manage front desk operations, including greeting visitors and answering multi-line phone systems with professional phone etiquette
  • Respond to electronic communications and ensure messages are responded to in a timely manner
  • Foster positive client relationships by providing excellent customer service and resolving inquiries professionally

Office Coordination & Administration

  • Receive, sort, and distribute incoming mail and courier packages
  • Prepare and send outgoing mail and courier shipments
  • Book and manage boardrooms and meeting spaces
  • Order and maintain office and kitchen supplies
  • Coordinate office lunches and internal events
  • Send out office-wide communications as needed
  • Serve as the main point of contact for office-related issues

Facilities, IT & Vendor Liaison

  • Coordinate with building maintenance, property management, and IT support for office issues

Qualifications & Skills

The ideal candidate will demonstrate the following:

  • Highly organized with the ability to prioritize tasks in a dynamic office environment
  • Excellent verbal and written communication skills, with a strong ability to interact professionally with team members, clients, and business partners both in person and in writing
  • Proficient with Microsoft Word, Excel, and communication platforms; comfortable learning new technologies
  • Excellent multitasking skills, enabling efficient and accurate completion of multiple responsibilities
  • Strong interpersonal and customer service skills, including the ability to handle inquiries, resolve issues, and maintain a high standard of professionalism

This position offers an opportunity to be a vital part of our administrative team while developing your skills in a professional setting. We value candidates who are proactive, dependable, and committed to providing excellent client experience.

Job Type: Full-time

Pay: $40,000.00-$55,000.00 per year

Benefits:

  • Dental care
  • Extended health care
  • On-site parking
  • Paid time off
  • Vision care

Experience:

  • Office: 2 years (preferred)

Work Location: In person

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