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Event Coordinator Contractor, Event-Based Marketing

2 days ago

Toronto, Ontario, Canada Releady Full time

OVERVIEW

We are seeking a detail-oriented Event Coordinator Contractor to support event-based marketing initiatives within People, Culture & Brand . This role supports the planning and execution of high-profile internal and external events that engage clients, senior executives, and cross-border stakeholders.

Reporting to the Head, Wealth Management & Enterprise Events, the successful candidate will be responsible for delivering consistently exceptional client and employee experiences through flawless event execution. This is an excellent opportunity for an early-career marketing or events professional who thrives in fast-paced, highly visible environments and is eager to grow within a large, complex financial institution.

Location: Toronto, ON (Hybrid – 2–3 days in office, Wednesday is a set in-office day)

Contract Length: 24 Months

Pay Rate: $30.5/hour

RESPONSIBILITIES

  • Plan, coordinate, and execute internal and external events that deliver high-quality, consistent client and employee experiences.
  • Serve as a primary point of contact for senior executives and clients participating in events and conferences.
  • Support senior leaders through event briefings, scheduling, and on-site coordination.
  • Manage event logistics including venues, vendors, timelines, materials, and on-site execution.
  • Develop event budgets and obtain required approvals aligned with business objectives and client strategies.
  • Assist in the development and execution of annual event strategies.
  • Prepare executive briefing materials and coordinate event schedules.
  • Maintain and manage centralized event calendars.
  • Support the development and implementation of event tracking and reporting to assess effectiveness and strategic alignment.
  • Provide professional, credible support to senior executives during events and internal conferences.
  • Identify and assess relevant competitor conferences and industry events.
  • Select and oversee promotional merchandise used at events.
  • Represent the organization with professionalism, integrity, and strong attention to brand standards.

QUALIFICATIONS

  • 2–3 years of experience in event management, marketing coordination, or a related role.
  • Demonstrated project management skills with the ability to manage multiple events simultaneously.
  • Strong understanding of organizational strategy and the ability to align events with business objectives.
  • Awareness of financial services industry trends and competitive landscape.
  • High level of professionalism and confidence interacting with senior executives and clients.
  • Strong interpersonal and communication skills (verbal and written).
  • Ability to work effectively under pressure, manage ambiguity, and resolve issues on-site.
  • Excellent organizational skills and attention to detail.
  • Proven ability to manage budgets and track expenses accurately.
  • Strong proficiency in Microsoft Excel, PowerPoint, Word, and Adobe Acrobat.
PREFERRED
  • Experience supporting large-scale, enterprise-level events.
  • Familiarity with cross-border or multi-stakeholder event coordination.
  • Event Planning certification or formal training.
EDUCATION
  • University degree preferred (Marketing, Communications, Business, or related field).
  • Event Planning College Certification considered an asset.

We are an equal opportunity employer and value diversity at our company. We do not discriminate on the basis of race, religion, color, national origin, gender, sexual orientation, age, marital status, veteran status, disability status, or other non-merit factor. We are committed to creating a diverse and inclusive environment for all employees.