Operations Assistant

About Nova Medical Testing Inc.

Nova Medical Testing Inc. (NovaMT) is a Canadian technology company based in Edmonton, Alberta, focused on developing innovative mass spectrometry and AI-driven solutions for medical and health applications. We provide advanced analytical solutions for academic, industrial, and healthcare clients, delivering high-quality metabolomics and lipidomics products and services that support research across healthcare, agri-food, environmental, and biotechnology sectors. Our long-term vision includes developing clinically oriented and consumer-facing precision health solutions for hospitals and clinical laboratories, centered on a high-performance, high-throughput metabolomics assay.

Role Overview

We are seeking a highly organized and proactive Operations Assistant to support the core operational functions of the company. This role is central to maintaining smooth internal workflows, supporting sample and inventory management, strengthening documentation systems, and contributing to the ongoing development of scalable operations.

The Operations Assistant works closely with the Operations Lead and collaborates across teams. The role is hands-on and detail-oriented, involving both structured administrative work and practical operational support.

Key Responsibilities

• Support day-to-day operational workflows across the organization and assist with coordination across teams to ensure timelines and responsibilities remain clear
• Maintain internal trackers, logs, calendars, and operational records to support smooth execution of ongoing work
• Perform routine checks of lab inventory (consumables, solvents, and supplies), report findings, and support physical organization of storage areas
• Assist with receiving, organizing, and managing incoming client samples, as well as supporting long-term sample storage and accurate record maintenance
• Manage and maintain the company's SOP and internal documentation system, including folder structure, naming conventions, and version control
• Support development of new documentation for workflows that are not yet formally documented
• Assist with preparation of internal documents, spreadsheets, and presentations
• Support routine internal coordination such as meeting notes, email triage, scheduling updates, and reimbursement processing
• Contribute to operational improvement initiatives that strengthen internal systems and support future growth
• Provide operational and administrative support to cross-functional teams, and contribute to initiatives that support organizational growth

Required Qualifications

• Bachelor's degree in a relevant field (science, business, administration, etc.)
• Able to prioritize effectively, meet deadlines, and manage competing demands
• Adaptable and comfortable in a fast-changing environment
• Strong problem-solving skills and sound judgment
• Able to follow direction while working independently with accountability
• Exceptional written and verbal communication
• Proficient in Microsoft Office (Word, Excel, PowerPoint)
• Quick to learn new systems and workflows

Nice to Have (Assets)

• Experience in operations, administration, coordination, or project support roles
• Experience working in laboratory, research, healthcare, or other environments
• Familiarity with metabolomics, lipidomics, or related scientific domains
• Experience with inventory systems, sample handling, or documentation/SOPs
• Experience working in growing organizations where processes are evolving

Why Join NovaMT?

This role offers the opportunity to be closely involved in the operational foundation of a growing science-driven company. You will gain practical, real-world experience in how research and diagnostics organizations function behind the scenes, while contributing meaningfully to building and strengthening scalable systems. Team members are actively supported in their growth through a structured learning and development framework that provides clear pathways for skill-building, documentation, and knowledge development, and are encouraged to take ownership of their work and contribute to continuous improvement.

You will benefit from:

• Meaningful work with real impact on company operations
• A collaborative, respectful, and supportive team environment
• Access to a structured learning and development framework for ongoing growth
• Opportunities to build transferable skills across science, operations, and business
• Comprehensive health benefits, paid time off, and statutory holidays

NovaMT is an equal opportunity employer. We thank all applicants for their interest; however, only those selected for an interview will be contacted.

Job Types: Full-time, Permanent

Pay: From $40,000.00 per year

Benefits:

• Dental care
• Extended health care
• Flexible schedule
• Life insurance
• Paid time off
• RRSP match
• Vision care

Education:

• Bachelor's Degree (required)

Work Location: In person