Manager Accounts Payable

Requisition Details:
Employment Status: Regular, Full Time (1.0 FTE)

Program Name: Accounts Payable

Number of Hours Bi-Weekly: 75

Work Schedule: Days

Existing Vacancy: Yes - we're currently hiring candidates for an existing vacancy in this position.

Location: The position is Hybrid-remote and requires on-site attendance at the Halifax office once per week.
Job Summary:
The Manager, Transaction Services – Accounts Payable is responsible for managing the accounts payable activities for all VON sites including directing and monitoring day to day functions and performance of staff in accordance with VON policies, procedures and standards.

Key Responsibilities:

• Hires and provides orientation for new staff as required
• Ensures staff are able to meet all deadlines and provides assistance if needed.
• Assists staff to complete investigations and reconciliations
• In collaboration with internal stakeholders ensures appropriate financial information is available
• Produces monthly reports for sites and management
• Monitors sub ledger balances and conducts regular reviews where appropriate
• Ensures all staff receives PDP's annually, assisting them with their professional development.
• Coaches, advices, motivates and provides leadership to staff; creates a positive workplace for staff.
• Promotes the Lean team management approach to ensure a common understanding of management and discipline of management practices.
• Ensures there are mechanisms for all staff to come together to hear of organizational news and to provide feedback on what is working and what is not.
• Introduces and implements process changes due to ongoing process improvement and or system changes.
• Provides leadership in the promotion of a safe and healthy workplace ensuring workplace conduct and activities are in accordance with the provincial Occupational Health and Safety Act and Regulations, that KPIs related to safety are regularly reviewed by management, that appropriate investigations occur when needed, and plans to address issues are created and acted upon.
• Identifies, supports and implements initiatives that improve internal controls, increase operating efficiency, and safeguard the assets of the organization.
• Provides direct hands-on support to team, including coverage for vacancies, vacation, illness, peak resource periods, etc.
• Assists staff to complete investigations and reconciliations of vendor accounts.
• Approves all new vendor accounts prior to setup in SAP including new corporate credit card requests.
• In collaboration with internal stakeholders ensures appropriate financial information is available when requested
• Produces monthly Aged AP reports ensuring they balance to GL control accounts.
• Monitors AP balances and conducts internal audits to vendor statements.
• Monitors AP credit balances to ensure credit is applied to subsequent payment or refund is received from vendor.
• Review weekly AP allotment reports and submit to Senior Director Finance-Treasury & Transactions for payment approval.
• Work with Treasury to ensure cash flow is consistent with allotment requests.
• Look for opportunities to convert vendor payments to VON Corporate credit card.

Education and Experience:

• Post-secondary degree in business, finance, or accounting or equivalent work experience.
• Minimum 4 years' accounting/finance or related experience including demonstrated knowledge of billing and accounts receivable operations.
• Minimum 1 year experience managing teams preferred.
• Professional accounting designation (CPA-CMA, CGA or CA) is an asset.
• Experience working in not-for-profit environment is an asset.
• Experience working within a multiple location environment is preferred.

Skill Requirements:

• Working knowledge of Procura, SAP, Excel, and Outlook.
• Strong communication and organizational skills.
• Commitment to achieving results and meeting deadlines.
• Team building, relationship management and client focus.
• Openness to change and ability to manage change.

Other:

• A current and original copy of a satisfactory Criminal Records Check is required.
• A Vulnerable Sector Search and/or Child Abuse Registry Check may be required.
• Ability to speak French is an asset in French Designated areas.
• The use of PPE may be required

Working conditions and physical demands: This role requires a detail-oriented approach in a dynamic environment, with physical activity including lifting, carrying (using proper techniques), bending, reaching, kneeling, and other movements that emphasize good body mechanics. Individuals in the role are required to walk, sit, stand, and climb stairs throughout the day, with some tasks requiring fine hand movements.

Individuals in the role are required to walk, sit, stand, and climb stairs throughout the day, with some tasks requiring fine hand movements.