Event Cinema Coordinator

City:

What you will do:

We're looking for a highly organized and detail-oriented Event Cinema Coordinator to join our dynamic team

In this role, you'll support the day-to-day operations of our Event Cinema team, owning key admin workflows, tracking deliverables, and coordinating event logistics that keep programs on schedule and on budget. This role strengthens the growth of Event Cinema—primarily through the theatrical line of business—by managing documentation, vendor and cinema communications, calendars, assets, and post-event wrap, ensuring smooth execution and consistent program quality.

This is a hybrid position (3 days in-office weekly) based at our Toronto office located at 1303 Yonge St.

What You'll Do

Department Operations & Admin

• Process invoices, code expenses, and maintain theatre lists

• Create/edit Cineplex Central Film IDs in SharePoint and Vista

• Manage program setup, pricing, and voucher inventories

• Execute vendor setup, POs/cheque requisitions, and record-keeping

Reporting & Communications

• Weekly/monthly reporting for internal and external stakeholders.

• Draft and distribute advance sales and event announcement updates

Program Coordination

• Maintain the master programming calendar and circulate key dates.

• Build theatre/distribution lists and update Film Central with complete program metadata and details

Marketing Asset Trafficking  

• Coordinate with teams and licensors to source and clear assets

• Traffic in-theatre trailers and manage delivery/version control of digital and print materials

• Upload key materials to shared cloud folders and ensure timely theatre access

Website & Guest Experience

• Update and QA Event Cinema website content for accuracy (titles, dates, pricing, showtimes)

• Publish weekly priorities and coordinate fixes for broken/incorrect links

Bookings & Billing

• Manage bookings and billing data for distributor-requested screenings and theatre rentals

• Ensure accurate setup in Vista, reconcile discrepancies, and liaise with theatres and Finance

Process & Compliance

• Document SOPs, suggest workflow improvements, and uphold data/privacy and brand standards

• Provide coverage for peak periods and other duties as required.

What You Bring

Education

• College degree or University diploma required; Bachelor's degree in Communications or Business preferred

Experience

• 1–2 years in an administrative role

• 2–3 years in the cinema exhibition industry (preferred)

Skills & Strengths

• Strong project, time management and organizational skills

• Excellent communication, presentation and relationship-building abilities

• Detail-oriented, proactive, and adaptable in a fast-changing environment.

• Proficient in Microsoft Office (Excel, Word, Teams, PowerPoint).

• Familiarity with website organization and Agility program software

• Collaborative team player with the ability to work both independently and cross-functionally

• Thrives in a fast-paced environment with the ability to effectively manage multiple projects and priorities

Inclusion & Diversity

Cineplex, its subsidiaries, and affiliates are equal opportunity employers with a commitment to hiring and retaining a diverse workforce. We encourage and welcome applications from all intersectional walks of life. The collective sum of our individual differences, experiences, knowledge, innovation, self-expression, unique capabilities, and talent represents a significant part of our culture. By valuing a diverse workforce, we enforce hiring practices that are fair and equitable. 

Accessibility

We are committed to improving access and opportunities for all individuals, including those with disabilities by identifying and removing barriers that may prevent, inhibit, or restrict their access to employment oporunities. If you require accommodation at any stage of our hiring process (application, interviews, assessments, and placement), please contact us at or via email at

While we appreciate all interest, only those candidates selected for an interview will be contacted.