registrations coordinator

Are you a detail oriented professional who thrives in a regulated environment and values meaningful work? Applied Science Technologists and Technicians of British Columbia (ASTTBC) is a forward thinking professional regulator where people take pride in their work. In a recent employee survey, 100% of ASTTBC staff reported being proud to work for the organization, and 94% would recommend it as a great place to work.

THE ROLE:

Reporting to the Deputy Registrar, the Registrations Coordinator plays a key role in supporting the administration and management of registration processes for prospective and existing registrants. This is a full time position, working Monday to Friday, with occasional adjustments to work schedule to meet operational needs.

Key Areas of Responsibility

• Coordinate full-cycle registration and application processing for prospective and existing registrants in a timely manner;
• Ensure compliance with the Professional Governance Act, International Credentials Recognition Act, ASTTBC bylaws, and to the standards of good governance set by the OSPG;
• Participate in the academic and experience review process including working closely with qualified individuals and communicating with referees and specialty working group members;
• Provide advisement to applicants on policies and procedures, mail/document scanning, accurate data entry/data cleanup in regulatory information system, and generating certificates;
• Manage application files, preparing and sending correspondence related to decisions;
• Provide support to the examination process including communicating with applicants, provide administrative support, and participate in the invigilation of examination sessions where required;
• Identify applicant registration requirements and offer clear and concise explanations;
• Contribute to development, maintenance, and revision of registration policies and procedures;
• Contribute to strategic goals and outcomes identified for registration;
• Provide assistance with cross-functional departments as needed;
• Coverage of registration email account as needed;
• Attend Committee meetings or specialty working groups as requested; and,
• Other tasks as assigned by the Registrar or designate.

Skills

• Demonstrated problem-solving skills with a focus on results
• Strong attention to detail
• Excellent customer-service skills and a critical thinker
• Exceptional interpersonal, verbal and written communication skills
• Effective time management, multitasking, and organizational skills
• Ability to work independently as well as collaboratively
• Proficiency in MS Office (MS Word, Excel, Power Point, Outlook) and familiar with database applications

WHO YOU ARE:

Education

• Post-secondary education in a related field (administration, governance, public service or equivalent)

Experience

• Minimum 5 years of experience in an administrative or coordinator role
• Experience in a regulated or compliance-based environment is an asset

Personal Attributes

• Demonstrates excellent judgment and common sense.
• Enjoys people and is a skilled listener. Will be proactive, open, and tactful while possessing the ability to achieve objectives.
• Flexible and open-minded.
• Diplomatic. Effective in dealing with people from diverse backgrounds, interests, personalities, and styles.
• Honest, with a high level of personal and professional integrity.

WHO WE ARE:

ASTTBC was established in 1958 and is the provincial regulatory body responsible for advancing professional regulation and certification for approximately 6000+ applied science and engineering technology professionals in BC under the new Professional Governance Act.

ASTTBC supports registrants' adherence to its bylaws and standards of practice designed to safeguard British Columbians and the environment. By holding ourselves to higher standards of competencies, innovation, collaboration, and accountability, we are helping to build a vibrant healthy future for British Columbians.

We are committed to our core values of professionalism, accountability, integrity, and inclusion and adhere to the principles of inclusion, diversity, justice, and equity.

WE OFFER:

A compensation package that includes:

• Starting salary of $52,000 to $58,000 per annum (dependent on qualifications and ability to meet the key requirements of the position, and consideration of internal equity comparisons)
• Comprehensive benefits plan including a group retirement program
• Flexible, balanced and hybrid work environment
• Work with a diverse group of individuals who are invested in the organization
• An inclusive and respectful workplace where people are appreciated

TO APPLY:

Please send your cover letter and resume along with desired salary to Human Resources. Closing date is January 30, 2026 or until filled.

Please note the selected candidate will be required to submit to a criminal record check.

ASTTBC thanks all applicants for their interest, however, only those selected for an interview will be notified.

Job Types: Full-time, Permanent

Pay: $52,000.00-$58,000.00 per year

Benefits:

• Extended health care
• On-site parking
• Paid time off
• RRSP match
• Work from home

Application question(s):

• How many years of experience do you have in an administrative, coordinator, or registration related role?
• Do you have experience working in a regulated, compliance based, or public sector environment?

Work Location: Hybrid remote in Surrey, BC V3R 0S4