program coordinator

Regular/TemporaryRegularJob TitlePROGRAM COORDINATOR - HYBRIDJob ID72872LocationHSC- Central CampusOpen Date11/12/2025Job TypeLimited Term (>12 months)Close Date11/20/2025Employee GroupUnifor Unit 1, StaffFavorite JobDepartmentRehab SciencesSalary Grade/BandGrade 7Salary Range$ $39.89 (hourly)Contract Duration21.4 MonthsHours per Week35Posting DetailsScheduleMonday - Friday 8:30 - 4:30Education Level2 Year Community College diploma in Office Adminstration or related field.Career LevelRequires 4 years of relevant experienceAnticipated Start DateJanuary 5, 2026Job DescriptionJD/TJD #JD00692Pay Grade:7Title:Program CoordinatorUnit/Project Description:For Department use only.This position will be located in the School of Rehabilitation Science, primarily supporting the Master of Science (Physiotherapy) Program. The School requires a Program Coordinator to provide wide-ranging administrative support to the academic delivery of the MSc Physiotherapy (PT) Program, while also contributing to broader School-level coordination activities across other programs and initiatives as needed.Reporting to the Program Manager and accountable to the Assistant Dean, the Program Coordinator will work closely with the PT Program Administrative Team, Unit Leads, Course Coordinators, and Sessional Faculty to support the day-to-day delivery of the academic components of the PT Program. The Coordinator also interacts regularly with Physiotherapy students, the School of Graduate Studies, and other members of the SRS administrative team, contributing to School-wide operations beyond the PT Program when required.Job Summary:Responsible for developing, planning, and maintaining the efficient operation of a division and its related programs, and coordinating all aspects of the program including curriculum administration, implementation, promotion, recruitment, resource, and financial management. Implements and maintains the efficient administrative operations at a designated site under the direction of senior staff.Purpose and Key Functions:Collect, analyze, assess, and summarize information relevant to the decision making process and develop recommendations for final approval and implementation.Participate in the development, evaluation, and review of academic and scholarly programs and resources.Organize, coordinate, and assist with educational programs and events such as retreats, education days and other capacity building programs.Communicate and work collaboratively with various internal and external organizations and departments.Coordinate the calendar of supervisor and others and resolve scheduling conflicts.Develop the program budget for review and approval.Implement and maintain the program budget and expense reports. Create financial projections and make adjustments to the program budget throughout the fiscal year.Ensure that financial accounts and reports are completed and managed competently and efficiently.Exercise appropriate controls, monitor, and reconcile accounts.Facilitate meetings with various individuals including, but not limited to, program stakeholders and groups.Write a variety of documents including, but not limited to, reports, correspondence and minutes.Use a dictaphone to transcribe correspondence and other documents.Provide faculty and staff information regarding program policies and information about program requirements.Provide work procedure advice and guidance to staff.Review current academic calendar, and recommend and prepare curriculum revisions and clinical training schedules.Plan and coordinate a variety of departmental activities and events.Gather and compile information required for a variety of documents and reports.Complete research ethics board applications and other related proposals for review by senior staff.Update and maintain records and databases.Act as a liaison between the department and various stakeholders with regards to facility operations.Train and mentor support staff and act as first point of contact with regard to issues related to administrative staff.Ensure adherence to health and safety requirements and maintain the training database for staffEnsure timely and efficient processing of attendance sheets and payroll for temporary, casual and continuing staffProvide efficient facility management the administrative support structure at the designated hospital site.Provides front line service to faculty and staff, and in consultation with senior staff, sets standards for the quality of department services.Provide information to individuals with inquiries surrounding human resources matters including, but not limited to, collective agreements, hiring procedures, benefits, vacation, sick time, and payroll processes.Supervision:Provide lead hand supervision and is responsible for the quality and quantity of work of others.Provide orientation and show procedures to others.Requirements:2 year Community College diploma in Office Administration or related field.Requires 4 years of relevant experience.Assets:For Department use only.Oversee the entire admissions process, ensuring a smooth and efficient experience for applicants from initial inquiry to final decision.Organize and lead webinars, information sessions, and recruitment fairs to attract and inform prospective students about our programs.Handle a high volume of applications, ensuring timely and accurate processing of all materials.Evaluate applications against established eligibility criteria and provide recommendations to the admissions committee for final decisions.Working closely with the Chair, Admissions to oversee and administer the entire admissions process for incoming applicantsParticipate in Program Evaluation planning and administrationOversight of the MSc(PT) Program's Social Media and website pagesTracking of the MSc(PT) Program Budget and administration of student scholarships in close collaboration with the Assistant DeanOrganizing Avenue to Learn Course Shells and content for current and incoming studentsComfortable presenting information to small and large groups of individuals, including students, faculty, external stakeholders in person as well as using virtual platformsCollaborating with student representatives on a variety of initiativesSupporting multiple MSc(PT) Program Committees through detailed minute taking, establishing meetings, tracking action itemsAdditional Information:Proficiency in Microsoft platforms (Outlook, Word, Excel, and PowerPoint and Teams), Avenue to Learn (A2L), ZOOM / WebEx is necessary.Experience in Mosaic (Campus Solutions & Finance),MedSIS, HSPNet, LimeSurvey, Camtasia and website platforms (e.g. WordPress and Sitefinity) are preferred.The ability to act with minimal supervision and adapt to change is required;Demonstrated commitment to excellence in the quality of work producedAbility to take initiative in an effort to organize, coordinate and problem solve multiple tasks work activities;Excellent attention to detail, organization and time management skills;Work well in a team environmentDemonstrate excellent verbal and written communicationInteract professionally with a wide range of people both inside and outside the university on sensitive and confidential issues.Some overtime/time outside of typical hours may be requiredAbility to work from home as well as on campus (IAHS Building) weekly.The successful applicant will have experience working in the university environment within a clinical graduate program level. Candidate must be able to multi-task in a fast-paced environment, effectively prioritizing activities and managing stress with a high degree of maturity and professionalism.Ability to learn new management systems and support others on the use of these systems proficientlyHow To ApplyTo apply for this job, please submit your application online.Employment Equity StatementMcMaster University is located on the traditional territories of the Haudenosaunee and Mississauga Nations and within the lands protected by the "Dish With One Spoon" wampum agreement.The diversity of our workforce is at the core of our innovation and creativity and strengthens our research and teaching excellence. In keeping with its Statement on Building an Inclusive Community with a Shared Purpose, McMaster University strives to embody the values of respect, collaboration and diversity, and has a strong commitment to employment equity.The University seeks qualified candidates who share our commitment to equity and inclusion, who will contribute to the diversification of ideas and perspectives, and especially welcomes applications from indigenous (First Nations, Métis or Inuit) peoples, members of racialized communities, persons with disabilities, women, and persons who identify as 2SLGBTQ+.As part of McMaster's commitment, all applicants are invited to complete a confidential Applicant Diversity Survey through the online application submission process. The Survey questionnaire requests voluntary self-identification in relation to equity-seeking groups that have historically faced and continue to face barriers in employment. Please refer to the Applicant Diversity Survey - Statement of Collection for additional information.Job applicants requiring accommodation to participate in the hiring process should contact:Human Resources Service Centre at ext. 222-HR , orFaculty of Health Sciences HR Office at ext. 22207, orSchool of Graduate Studies at ext. 23679to communicate accommodation needs.Hybrid Work LanguageTo ensure an ongoing and vibrant University community that meets the needs of our students, staff and faculty and supports the University mission, ability to work on-site continues to be a requirement for most University positions. The University is supportive of exploring flexible work arrangements that effectively balance operational needs and employee interests.Interview ExperienceAt McMaster University, we believe in a comprehensive and inclusive interview process. Our interview methods encompass a variety of approaches that allow our hiring teams to provide a flexible and accessible experience for engaging with our candidates. Throughout your recruitment process at McMaster, you may be requested to participate in a variety of formats, that may include in-person, virtual or recorded interviews. If you have any questions as you move through the hiring process, please reach out to or the HR contact associated with your position of interest.