Current jobs related to Assistant Program Coordinator - Hamilton ON LS S - McMaster University

Regular/TemporaryTemporaryJob TitleAssistant Program Coordinator (ENG-The Centre)Job ID73040LocationCentral CampusOpen Date11/21/2025Job TypeLimited Term (>12 months)Close Date11/30/2025Employee GroupUnifor Unit 1, StaffFavorite JobDepartmentEngineering Career ServicesSalary Grade/BandGrade 7Salary Range$ $39.89 (hourly)Contract Duration12.3 MonthsHours per Week35Posting DetailsScheduleMonday-Friday, 8:30am-4:30pmEducation LevelBachelor's degree in a relevant field of studyCareer LevelRequires 3 years of relevant experienceAnticipated Start DateJanuary 12, 2026Job DescriptionAssistant Program CoordinatorFaculty of Engineering(JD0922)Engineering a Brighter FutureAbout the FacultyRanked among the top engineering schools in Canada and worldwide, the Faculty of Engineering is on a mission to empower agile and globally conscious leaders in engineering who collaborate to create a brighter future. The faculty is at the forefront of transforming engineering education, transitioning from traditional lecture methods to a project-based, hands-on learning approach. Our graduates emerge as resilient professionals, armed with invaluable skills and experiences from Ontario's second-largest co-op program, unparalleled research opportunities the most extensive offered by any Canadian engineering program and a multitude of clubs, teams, and projects.Our community, comprising 265 dedicated staff, 220 esteemed faculty members, 7,600 undergraduate students, and 1,300 graduate students, is drawn to the Faculty of Engineering for its vision of being leaders in advancing engineering for global change. Our commitment is steadfast to cultivating a respectful atmosphere where everyone feels they belong. Student success is central to all we do, and we are meaningfully reshaping an engineering field into one that reflects a diverse and inclusive society.About the DepartmentThe Centre for Career Growth and Experience (the Centre) in McMaster's Faculty of Engineering supports student success through career development, cooperative education, and experiential learning. We offer personalized career advising, job search support, workshops, networking events, and opportunities to get involved in over 70 student clubs and teams.Through our holistic approach, we ensure that engineering students are well equipped to navigate their career paths and achieve success in the workforce. Within the Centre, the Experience and Engagement Team enhances the student experience through the delivery of experiential learning, leadership development, and community engagement. Working with all students to deliver inclusive events, personalized advising, and hands-on learning opportunities, the Engagement and Experiential team helps students build the skills, confidence, and connections they need to thrive from first year to graduation and beyond.About the PositionWe welcome applications for the position of Assistant Program Coordinator within the Centre for Career Growth and Experience (the Centre). The Assistant Program Coordinator plays a key role in enhancing the undergraduate student experience within the Faculty of Engineering. This position focuses on implementing student development programs that foster engagement, resilience, and career readiness through experiential learning opportunities. Working closely with faculty, staff, student groups, and community partners, the coordinator helps create a collaborative environment that supports student success.Responsibilities include supporting the coordination and administration of a large volunteer leadership program, planning and delivering workshops and events, and maintaining resources and data to ensure effective program delivery. This role is ideal for someone passionate about student development, event coordination, and building inclusive, impactful experiences that prepare students for life beyond the classroom.Job SummaryResponsible for the implementation of student development programs for the undergraduate student population. Utilize a diverse range of experiential learning strategies to promote engagement, resilience, skills development, and future employability of students. Create a culture of collaboration and partnership in ensuring student success by cultivating and maintaining relationships with faculty, staff, student groups, student governments, and the greater community.Purpose & Key FunctionsMaintain a large volunteer leadership program by coordinating central recruitment, application, selection, training, communication and program design strategy.Assist in the delivery of programs that address the situational and developmental needs, priorities, activities, and stakeholder involvement for the undergraduate student population, by communicating with students and supporting the planning of conferences and community-engaged learning experiences.Facilitate workshops and presentations in response to staff, faculty, and student requests.Update and maintain workshop and presentation resources and materials.Gather, update, verify, and run reports from database for purposes of program reviews, maintenance of education and development programs and services, marketing, promotions etc.Communicate with participants via email to provide updates on campaigns and development opportunities.Support the planning of leadership development and community-engaged events, within established deadlines and models of delivery, by organizing workshop presenters and monitoring registration.Facilitate meetings with groups of student volunteers to provide functional support in leading leadership development, self-reflection, and civic engagement workshops.Assist with the distribution of evaluation materials such as surveys and rubrics used to measure program outcomes and effectiveness.Assist with the creation and distribution of needs assessment materials used to measure emerging student needs in the area of student leadership development.Regularly update and maintain appropriate information on the departmental website and social media channels.Cultivate and maintain partnerships with campus stakeholders and the greater community, as part of a shared approach to fostering student success.Participate in committees and working groups to promote the work and provide information regarding the Student Success Centre.Promote connectivity and help-seeking behaviours in students by maintaining an awareness of resources, information, and services offered across the University.SupervisionOngoing responsibility for supervising up to 9 casual employees at any one time.QualificationsBachelor's degree in a relevant field of study.Requires 3 years of relevant experience.AssetsUndergraduate degree in Business Administration; Master of Business Administration (MBA) preferredExperience working in a post-secondary environment, with a strong emphasis on supporting student leaders and student-focused initiativesKnowledge of the full co-op and career recruitment cycle, including employer engagement and student preparation is an assetExperience using Orbis/OSCARplus or similar student information and career services platforms is considered an assetAdditional InformationThe successful candidate must also have and demonstrate:Strong problem-solving and analytical skillsStrong organizational, time management, and coordination skillsExcellent communication (verbal and written) skillsExcellent interpersonal skills and the ability to build and maintain relationships at workFlexibility and adaptability when meeting deadlines with numerous interruptionsAbility to collect and interpret large amounts of dataAbility to respond creatively to resolve issues and maintain workflowAbility to take initiative and follow through, and willing to ask for help when neededAbility to manage and resolve conflictAbility to work independently and collaborate within a team environmentHigh attention to detail while producing thorough and accurate workA high degree of professionalism, integrity, and handle confidential informationThe successful candidate must also have prior experience in the following areas:Data interpretation, analysis, reporting, and decision-makingIntermediate to advanced Excel skills, including proficiency with VLOOKUP/HLOOKUP, pivot tables, and managing large datasetsPlanning and executing events, both virtually and in-personCollaborating and working with students and volunteersAbility to safely lift and carry items weighing up to 25 kgProficiency in MS Word, Excel, PowerPoint, Outlook, Adobe AcrobatNOTE: Should the successful applicant be a Unifor Unit 1 bargaining unit member, who meets the eligibility conditions of Article 19.02 of the Unifor Unit 1 Collective Agreement, then the Limited Term Assignment will be defined as a Career Growth Opportunity in accordance with Article 19 of the Unifor Local 5555 Unit 1 Collective Agreement.How To ApplyTo apply for this job, please submit your application online.Employment Equity StatementMcMaster University is located on the traditional territories of the Haudenosaunee and Mississauga Nations and within the lands protected by the "Dish With One Spoon" wampum agreement.The diversity of our workforce is at the core of our innovation and creativity and strengthens our research and teaching excellence. In keeping with its Statement on Building an Inclusive Community with a Shared Purpose, McMaster University strives to embody the values of respect, collaboration and diversity, and has a strong commitment to employment equity.The University seeks qualified candidates who share our commitment to equity and inclusion, who will contribute to the diversification of ideas and perspectives, and especially welcomes applications from indigenous (First Nations, Métis or Inuit) peoples, members of racialized communities, persons with disabilities, women, and persons who identify as 2SLGBTQ+.As part of McMaster's commitment, all applicants are invited to complete a confidential Applicant Diversity Survey through the online application submission process. The Survey questionnaire requests voluntary self-identification in relation to equity-seeking groups that have historically faced and continue to face barriers in employment. Please refer to the Applicant Diversity Survey - Statement of Collection for additional information.Job applicants requiring accommodation to participate in the hiring process should contact:Human Resources Service Centre at ext. 222-HR , orFaculty of Health Sciences HR Office at ext. 22207, orSchool of Graduate Studies at ext. 23679to communicate accommodation needs.Interview ExperienceAt McMaster University, we believe in a comprehensive and inclusive interview process. Our interview methods encompass a variety of approaches that allow our hiring teams to provide a flexible and accessible experience for engaging with our candidates. Throughout your recruitment process at McMaster, you may be requested to participate in a variety of formats, that may include in-person, virtual or recorded interviews. If you have any questions as you move through the hiring process, please reach out to or the HR contact associated with your position of interest.