research coordinator

Job ID73573Job TitleRESEARCH COORDINATOR (II)Regular/TemporaryTemporaryLocationHSC- Central CampusOpen Date12/30/2025Job TypeLimited Term (>12 months)Close Date01/08/2026Employee GroupUnifor Unit 1, StaffFavorite JobDepartmentFHS Health Evidence and ImpactFull/Part TimeFull-TimeSalary Grade/BandGrade 9Salary Range$ $47.65 (hourly)Contract Duration12.3 MonthsExisting VacancyYes - Newly Created PositionHours per Week35Target Number of Openings1Job CodeJD0439Posting DetailsSchedule8:30am to 4:30pm, Monday to FridayEducation LevelBachelors degree in a relavant field of study.Career LevelRequires 5 years of relevant experienceJD NumberJD 0439Anticipated Start DateFebruary 2026Job DescriptionShould the successful applicant be a Unifor Unit 1 bargaining unit member, who meets the eligibility conditions of Article 19.02 of the Unifor Unit 1 Collective Agreement, then the Limited Term Assignment will be defined as a Career Growth Opportunity in accordance with Article 19 of the Unifor Local 5555 Unit 1 Collective Agreement.OnSPARK is a health data platform that supports research in support of quality improvement and innovation across the long-term care (LTC) sector in Ontario. Operating in close collaboration with health system, government and academic partners, OnSPARK securely integrates and curates real-world data from LTC homes to enable high-impact, evidence-informed research.We are seeking a Research Coordinator to play a central role in coordinating projects including managing research ethics and privacy compliance activities for the platform and in support of the OnSPARK leads. Key responsibilities include coordinating submissions for institutional Research Ethics (including new applications, renewals, amendments, and reporting), maintaining documentation, and supporting PHIPA compliance across projects. The position will oversee user account authorization processes (liaising with IT colleagues to facilitate account creation, closure, and user support), track mandatory and other training, undertake privacy refreshers for team members, and support documentation related to Data Sharing Agreements, NDAs, and secure-access procedures. Other responsibilities include contributing to/coordinating new project proposals and supporting reporting requirements of the OnSPARK leads. Data analysis and support for research dissemination may also be required.The team operates primarily in a remote environment with a hybrid component. While most work can be completed remotely, in-person meetings or events are held on campus as needed, without a fixed schedule.Job Summary:Responsible for applying specialized knowledge to initiate, implement, manage, and coordinate moderate to large research projects.Duties and Responsibilities:Develop an implementation plan for research projects.Design promotional strategies and related materials to encourage participation and support for research projects.Perform quantitative analyses of research data.Interview study participants to gather qualitative and quantitative data.Facilitate focus group sessions with project participants.Coordinate and manage the collection, delivery, entry, verification, analysis, and reporting of data.Oversee the design and maintenance of databases, data collection forms, error checking methods, and related programs for collection, analysis, and reporting.Apply specialized knowledge and scientific principles to review, critically appraise and interpret published literature.Write sections of scientific papers, funding proposals, grants, and abstracts.Coordinate the activities of research staff and resources to ensure that projects progress in accordance with predetermined timelines.Develop estimates of time and resources for research projects.Use statistical software to analyze data and interpret results.Write data management and operations documentation for projects.Liaise between the project centre and remote project sites and personnel.Ensure that relevant research methodology is applied and all research material is handled in accordance with established protocols, policies, and procedures.Develop presentations and present information and training sessions to project personnel and project participants.Present at meetings, seminars, and conferences.Keep project participants informed of project progress through regular reports and newsletters.Implement and maintain research project budgets. Create financial projections and make adjustments to research project budgets throughout the fiscal year.Exercise appropriate controls, monitor, and reconcile accounts.Conduct literature searches.Supervision:Provide lead hand supervision and is responsible for the quality and quantity of work of others.Ongoing responsibility for supervising up to 9 casual employees at any one time.Provide orientation and show procedures to others.Qualifications:Bachelor's degree in a relevant field of study.Requires 5 years of relevant experience.Assets:Experience supporting IT-facing coordination activities (e.g., user onboarding, training coordination, liaising with technical teams). Familiarity with the long-term care sector, provincial health data environments, or health services research.Experience working with PHIPA, data governance frameworks, or secure research environments.Prior involvement with multi-partner research collaborations or data-access platforms.Experience preparing/reporting on grants/contributions/transfers and/or supporting academic writing.Knowledge of health-system stakeholders, research networks, or provincial data custodians.Additional Information:Experience preparing and submitting research ethics applications, annual renewals, and amendments to a Research Ethics Board.Experience coordinating research projects involving sensitive or personal health information, including familiarity with PHIPA requirements, privacy training, and secure-data workflows.Strong organizational skills with demonstrated ability to manage multiple projects, track documentation, and maintain compliance-related records.Ability to communicate effectively with researchers, data partners, and technical staff, including support for user onboarding, training, and account management.Experience preparing administrative or research documentation such as Data Sharing Agreements, NDAs, protocols, or project proposals.Ability to work in a fast-paced, multi-stakeholder environment that requires discretion, accuracy, and attention to detail.How To ApplyTo apply for this job, please submit your application online.Employment Equity StatementMcMaster University is located on the traditional territories of the Haudenosaunee and Mississauga Nations and within the lands protected by the "Dish With One Spoon" wampum agreement.The diversity of our workforce is at the core of our innovation and creativity and strengthens our research and teaching excellence. In keeping with its Statement on Building an Inclusive Community with a Shared Purpose, McMaster University strives to embody the values of respect, collaboration and diversity, and has a strong commitment to employment equity.The University seeks qualified candidates who share our commitment to equity and inclusion, who will contribute to the diversification of ideas and perspectives, and especially welcomes applications from indigenous (First Nations, Métis or Inuit) peoples, members of racialized communities, persons with disabilities, women, and persons who identify as 2SLGBTQ+.As part of McMaster's commitment, all applicants are invited to complete a confidential Applicant Diversity Survey through the online application submission process. The Survey questionnaire requests voluntary self-identification in relation to equity-seeking groups that have historically faced and continue to face barriers in employment. Please refer to the Applicant Diversity Survey - Statement of Collection for additional information.Job applicants requiring accommodation to participate in the hiring process should contact:Human Resources Service Centre at ext. 222-HR , orFaculty of Health Sciences HR Office at ext. 22207, orSchool of Graduate Studies at ext. 23679to communicate accommodation needs.Hybrid Work LanguageTo ensure an ongoing and vibrant University community that meets the needs of our students, staff and faculty and supports the University mission, ability to work on-site continues to be a requirement for most University positions. The University is supportive of exploring flexible work arrangements that effectively balance operational needs and employee interests.Interview ExperienceAt McMaster University, we believe in a comprehensive and inclusive interview process. Our interview methods encompass a variety of approaches that allow our hiring teams to provide a flexible and accessible experience for engaging with our candidates. Throughout your recruitment process at McMaster, you may be requested to participate in a variety of formats, that may include in-person, virtual or recorded interviews. If you have any questions as you move through the hiring process, please reach out to or the HR contact associated with your position of interest.AI StatementMcMaster and its third-party partners may use AI tools to screen, assess, or select applicants during the hiring process. Please note that currently our recruitment platform does not use AI nor is it part of our current recommended recruitment process.